Convened at 2016-05-20 18:03:28.985098 by tumbleweed
in #debconf-video on oftc
[18:03:28]
<tumbleweed>
tibid: start meeting about DebConf16 video team planning
[18:03:28]
* tibid
gets out his memo-pad and cracks his knuckles
[18:03:43]
<tumbleweed>
Agenda: https://pad.riseup.net/p/videoteam-dc16
[18:03:47]
<tumbleweed>
tibid: minutes so far
[18:03:47]
<tibid>
Minutes available at http://corelli.tumbleweed.org.za/tibid-meetings/oftc-%23debconf-video-2016-05-20-18-03-28
[18:04:19]
<tumbleweed>
tibid: topic follow up on last week's actions
[18:04:19]
<tibid>
Current Topic: follow up on last week's actions
[18:04:28]
<pollo>
paddatrapper: you here?
[18:04:29]
<tumbleweed>
paddatrapper: here?
[18:04:31]
<pollo>
:p
[18:04:36]
<tumbleweed>
^5
[18:05:28]
<pollo>
anyway, the sdi cables are in the quotes already
[18:06:12]
<pollo>
as for I, I did review the different quotes we've had
[18:06:23]
<pollo>
i did a short summary here: https://wiki.debconf.org/wiki/DebConf16/Videoteam/EquipmentList#Things_we_will_need_to_rent
[18:06:42]
* RattusRattus
looks
[18:07:02]
<olasd>
UPS called me when I created a shipping account for Debian France; they don't do temporary imports
[18:07:06]
<pollo>
I couldn't get the FedEx rate to DLange :( I wrote to fedex SA for detailled quote and they told me they would not work with "cash clients"
[18:07:11]
<tumbleweed>
oh, I got another quote from paddatrapper today
[18:07:17]
<tumbleweed>
including radios
[18:07:20]
<tumbleweed>
let me stick it in git
[18:07:24]
<pollo>
radios?
[18:07:32]
<tumbleweed>
2-way radios
[18:08:10]
<wouter>
what do we need radios for?
[18:08:23]
<RattusRattus>
we probably don't need 2 way radio hire (they cost about £40 a pair of good high power radios)
[18:08:40]
<RattusRattus>
and tbh we wont need them once we have set up
[18:08:44]
<wouter>
tumbleweed: or is this you-as-in-orga speaking, rather than you-as-in-video? ;-)
[18:08:44]
<pollo>
I received the BM capture cards earlier this week
[18:08:55]
<pollo>
RattusRattus: +1
[18:09:11]
<pollo>
that's it for my actions this week
[18:09:14]
<RattusRattus>
IF you feel the need for them I will bring some
[18:09:14]
<tumbleweed>
RattusRattus: network team usually wants them
[18:09:21]
<tumbleweed>
and video could use some too
[18:09:33]
<RattusRattus>
I can get my hands on at least 2
[18:09:33]
<tumbleweed>
this was dicsussed in the -team meeting
[18:09:45]
<tumbleweed>
updated quote pushed
[18:10:23]
<tumbleweed>
as to my action item, I tried to get hold of the right person in ICTS, but he brushed me off to the helpdesk
[18:10:25]
<olasd>
for import, at that point I believe we'll just have to pay and fill the SARS forms to get a refund for the ZA import; and the French customs forms for the FR reimport
[18:10:27]
<tumbleweed>
who ignored my email
[18:10:41]
<tumbleweed>
ginggs said he'll prod ICTS harder
[18:10:54]
<RattusRattus>
ok so we will use 3.5mm jack inputs on the lecturns then. no big
[18:10:57]
<pollo>
with a pointed stick, hopefully
[18:11:40]
<tumbleweed>
moving on
[18:11:52]
<tumbleweed>
tibid: topic Chosing a rental company
[18:11:52]
<tibid>
Current Topic: Chosing a rental company
[18:11:56]
<olasd>
I'll try to field other transporters next week when I get back home, giving myself a deadline friday
[18:11:56]
<pollo>
shit is coming fast
[18:12:14]
<pollo>
we should decide were we will rent things out quiclky
[18:12:35]
<pollo>
IMHO Aggressive audio seems the best quote so far
[18:12:51]
<pollo>
^^ https://wiki.debconf.org/wiki/DebConf16/Videoteam/EquipmentList#Aggressive_audio
[18:13:03]
<pollo>
Solid is more complete, but soooo expensive
[18:13:04]
<tumbleweed>
in that case, highvoltage: around?
[18:13:53]
<pollo>
it seems email is the best way to prod highvoltage these days
[18:14:24]
<pollo>
the main thing with aggressive we need to confirm is how many days they charge for cameras
[18:14:46]
<pollo>
since we want to test the setup in advance and can't affort to pay cameras for 14days
[18:14:51]
<tumbleweed>
pollo: take an action to coordinate this with him?
[18:14:59]
<pollo>
take an action, i can
[18:15:44]
<pollo>
RattusRattus: can you check out Sony PD150 cameras?
[18:15:46]
<tumbleweed>
tibid: agreed pollo to follow up with highvoltage on the aggressive audio quote: find out about extra days, and any other necessary details
[18:15:46]
<tibid>
Agreed: pollo to follow up with highvoltage on the aggressive audio quote: find out about extra days, and any other necessary details
[18:16:17]
<pollo>
I don't think they do SDI, but we can use the Debian cameras for this and use the rental ones for dvswitch
[18:16:52]
<tumbleweed>
yeah, that's what I recall, too
[18:17:27]
<RattusRattus>
pollo: double checkking now
[18:17:27]
<wouter>
I think we should have a day or two, maybe three, to test the cameras
[18:17:54]
<pollo>
wouter: the aggressive audio is the only quote so far that gives us this luxury
[18:17:55]
<wouter>
these should preferably be business days, so that if something ends up problematic with them, we can call the rental company and get it sorted
[18:18:13]
<wouter>
pollo: those were meant as minimums, not maximums :)
[18:18:17]
<tumbleweed>
pollo: err, I swear paddatrapper's quotes had extra days too
[18:18:26]
<pollo>
tumbleweed: it has one
[18:18:26]
<tumbleweed>
they weren't in the quote, but they were agreed upon
[18:18:40]
<wouter>
mmmkay
[18:18:45]
<pollo>
it's written in bold "Cameras from 1-9 june)
[18:18:49]
<wouter>
perhaps I should look at the quotes before speaking about them
[18:18:52]
<RattusRattus>
issues - PD150 appears to be NTSC only not PAL DV
[18:19:15]
<pollo>
RattusRattus: and in monkey language this means?
[18:19:36]
<RattusRattus>
differant standard. we have been using PAL until now
[18:19:50]
<tumbleweed>
pollo:
[18:19:51]
<tumbleweed>
08:46 < paddatrapper> tumbleweed: got it from 28th
[18:20:07]
<pollo>
tumbleweed: cameras too?
[18:20:16]
<tumbleweed>
pollo: not sure, check with him
[18:20:26]
<pollo>
Video Equipment (ONLY SUPPLIED FROM 1-9 JUNE
[18:20:50]
<pollo>
I think we should trust the legal contract they gave us first
[18:21:24]
<tumbleweed>
yeah, but don't write them off, based on that, without checking
[18:21:28]
<pollo>
I can #action on checking with paddatrapper on this
[18:21:51]
<pollo>
RattusRattus: does this means we can't use this cameras?
[18:22:02]
<tumbleweed>
tibid: agreed pollo to check on video camera extra days with paddatrapper
[18:22:02]
<tibid>
Agreed: pollo to check on video camera extra days with paddatrapper
[18:22:03]
<RattusRattus>
pollo: still reading manual
[18:22:16]
<tumbleweed>
yeah, I'd much prefer PAL
[18:22:34]
<tumbleweed>
NTSC would mean changing a bunch of config
[18:22:40]
* RattusRattus
is not sure we have done any testing with ntsc
[18:22:43]
<wouter>
iff we're going with NTSC (which I would prefer not to either), we *must* make sure the entire room is NTSC
[18:22:45]
<tumbleweed>
(and NTSC sucks)
[18:22:49]
<pollo>
I'll check with highvoltage if they have other cameras
[18:23:00]
<wouter>
otherwise dvswitch goes coocoo
[18:23:02]
<tumbleweed>
oh, our tiny DV cameras are PAL-only, I think
[18:23:09]
<pollo>
this seems problematic enough to be a deal breaker
[18:23:10]
<wouter>
it can deal with NTSC, but everything must be the same standard
[18:23:11]
<tumbleweed>
IIRC you have to reflash them to switch to NTSC
[18:23:23]
<RattusRattus>
tumbleweed: they are but then they are in rooms 1&2 hired kit in room 3
[18:23:34]
<tumbleweed>
RattusRattus: nope
[18:23:44]
<RattusRattus>
oh? I have missed somthing
[18:23:48]
<tumbleweed>
these hired cameras don't have SDI, so they can't be in room 3
[18:24:02]
<tumbleweed>
18:16 < pollo> I don't think they do SDI, but we can use the Debian cameras for this and use the rental ones for dvswitch
[18:24:03]
<RattusRattus>
ack will update wiki
[18:24:10]
<pollo>
+1
[18:24:32]
<RattusRattus>
right now I am not sure they do DV out either....
[18:24:37]
<tumbleweed>
of course we haven't asked if there are any other camreas available, yet
[18:24:44]
<tumbleweed>
i.e. PAL + SDI :P
[18:25:01]
<wouter>
RattusRattus: if they don't do DV, I can bring more twinpacts and use those to do analog->DV conversion
[18:25:10]
<wouter>
but please oh god no keep the bad ideas away
[18:25:11]
<tumbleweed>
ewww
[18:25:12]
<pollo>
RattusRattus: are Sony HVR-Z5 HDV Camcorder any better?
[18:25:25]
<pollo>
this is the cameras from Solid quote
[18:25:28]
<wouter>
pollo: erm
[18:25:29]
<RattusRattus>
pollo: wait 5 please still on this camara!
[18:25:41]
<wouter>
I've head to deal with HDV-only cameras from sony for FOSDEM once
[18:25:55]
<wouter>
please make sure they do DV, not "just" HDV, before getting them
[18:26:14]
<wouter>
because the only thing that HDV and DV share is firewire and "dv" in the name
[18:26:23]
<wouter>
other than that, HDV is an MPEG4 transport stream
[18:26:40]
<RattusRattus>
wouter: ack
[18:33:02]
<RattusRattus>
ok looks like this will use either DVCAM or DV format (but think that applies to tape only)
[18:33:12]
<RattusRattus>
Sony PD15 Your camcorder is an NTSC system-based camcorder
[18:33:21]
<wouter>
DVCAM is a higher-quality version of DV
[18:33:27]
<wouter>
dvswitch can deal with that
[18:33:33]
<RattusRattus>
yep but still DV not DV HD
[18:33:35]
<tumbleweed>
higher-quality in timestamps only IIRC
[18:34:08]
<RattusRattus>
we may need to have a tape in the unit to get it to give us DV out
[18:34:13]
<wouter>
tumbleweed: no, it has better compression
[18:34:16]
<RattusRattus>
but hard to tell from the manual
[18:34:17]
<wouter>
"better" as in "less lossy"
[18:34:27]
<tumbleweed>
wouter: ah
[18:34:51]
<RattusRattus>
tps://docs.sony.com/release/DSRPD150.pdf
[18:35:06]
<RattusRattus>
so if we are happy with NTSC then yes the sony is OK
[18:35:40]
* RattusRattus
looks at HVR-Z5
[18:35:48]
<tumbleweed>
so, it seems teh same camera is available in both PAL and NTSC models
[18:35:57]
<tumbleweed>
ZA uses PAL, so I'm suprised they only have an NTSC camera
[18:36:15]
<tumbleweed>
we should probably check that it is actually a PD15, and not a PD15P (PAL)
[18:36:30]
<RattusRattus>
ack, I just cant find a PAL variant or a manual that isn't NTSC
[18:36:59]
<pollo>
tumbleweed: can you action me on this so I don't forget when asking highvoltage?
[18:37:02]
<wouter>
we can deal with NTSC if we have to, but then the *whole* room needs to be NTSC
[18:37:18]
<wouter>
otherwise the edit is broken, the live stream is broken, etc
[18:37:28]
<wouter>
you can fix it, but you can't make it pretty
[18:37:31]
<pollo>
can we use 2 debian camcorders with good enought results in a single room?
[18:37:40]
<tumbleweed>
tibid: agreed pollo to check the exact camera model with highvoltage (we hope it isn't really NTSC)
[18:37:40]
<tibid>
Agreed: pollo to check the exact camera model with highvoltage (we hope it isn't really NTSC)
[18:38:03]
<wouter>
pollo: we might be able to that too, yes
[18:38:06]
<tumbleweed>
pollo: I think the question you're really asking is can we use two baby cameras in one room
[18:38:18]
<tumbleweed>
and yes, we can, but it'd be pretty shitty :/
[18:38:27]
<wouter>
tumbleweed: right
[18:38:38]
<tumbleweed>
those things aren't easy to zoom slowly
[18:38:43]
<pollo>
well we don't want shit so let's say it's not an option then
[18:38:47]
<tumbleweed>
and we usually have them on very cheap and nasty tripods
[18:38:57]
<tumbleweed>
so you can't pan slowly
[18:39:07]
<tumbleweed>
oh, and no audio inptu
[18:39:37]
<RattusRattus>
the HVR-Z5 will do SD (but letterbox mode is not available) - I assume that they don't mean 16:9 do they?
[18:39:37]
<wouter>
tumbleweed: ah, right, didn't think of that
[18:39:49]
<wouter>
that's pretty much a deal breaker
[18:39:57]
<wouter>
RattusRattus: ... possibly
[18:40:00]
<wouter>
RattusRattus: which page is that?
[18:40:25]
<RattusRattus>
http://kbnmedia.com/wp-content/uploads/2013/09/HVR-Z5-PDF.pdf page 2
[18:41:38]
<RattusRattus>
but this has HDMI out just no SDI
[18:41:54]
<tumbleweed>
the cards we got hvae HDMI capture, right?
[18:41:55]
<pollo>
RattusRattus: capture cards do have HDMI inputs
[18:42:05]
<tumbleweed>
but there's no guarantee that we'll be able to capture from them
[18:42:17]
<tumbleweed>
they need to support compatible modes
[18:42:36]
<pollo>
tumbleweed: what do you mean?
[18:42:48]
<wouter>
mm
[18:42:58]
<wouter>
"Letterbox Mode" means you add black borders on top and at the bottom
[18:43:09]
<wouter>
for a 16:9 signal to be displayed on a 4:3 output
[18:43:17]
<wouter>
but we don't want a 16:9 signal, we want a 4:3 signal
[18:43:19]
<tumbleweed>
pollo: they need to both support the same resolution and refresh rate
[18:43:20]
<wouter>
so that doesn't even matter
[18:43:41]
<tumbleweed>
just having the right socket doesn't mean everything will work
[18:44:16]
<RattusRattus>
wouter: ack so the HVR-Z5 is looking good.
[18:44:26]
<RattusRattus>
Your camcorder is capable of recording in
[18:44:27]
<RattusRattus>
HDV/DVCAM/DV formats
[18:45:49]
<wouter>
RattusRattus: it's PAL-DV, right?
[18:45:56]
<wouter>
I can't see any definite word on that
[18:46:08]
<RattusRattus>
yes PAL color, CCIR standards
[18:46:16]
<wouter>
okay
[18:46:19]
<wouter>
yes, it's good then
[18:46:59]
<RattusRattus>
yep I think the HVR-Z5 looks the better option of the 2
[18:47:18]
<pollo>
so let's say we have to pay for more camera days with Solid, how much would we need?
[18:47:35]
<pollo>
is one cam enough or de we need the 2 right away?
[18:47:56]
<tumbleweed>
I think we should have one of whatever we're using for vocto from pretty early on
[18:48:00]
<tumbleweed>
so people can start on that
[18:48:13]
<wouter>
tumbleweed: weren't we going to be using the debian cameras for vocto?
[18:48:25]
<wouter>
which means we would have them as long as we want
[18:48:27]
<tumbleweed>
wouter: depends on the cameras wire hire
[18:48:45]
<RattusRattus>
we would only need 1 camara on hire during week 1 I guess
[18:48:46]
<wouter>
tumbleweed: we're just saying we'll be using the HVR-Z5
[18:48:47]
<pollo>
tumbleweed: none of the cams we got quoted do sdi
[18:49:25]
<tumbleweed>
right, I was trying to not be ambiguous :)
[18:49:44]
<RattusRattus>
wouter: manual http://www.sonypro-latin.com/pro/lang/en/ar/support/attachment/1237485703979/1237485603133/operationmanual.pdf?token=-ziCq3auwKohL5RO6wy-D9LWzkIBEC6SILp730gJQ_fyqcxzQx0jQIAndgOLHJ3w-UoFqkW1VvzNjoK8BaL_7aSJT4acpTaj5-E0AEbuYPKFnP_C
[18:50:02]
<tumbleweed>
as to the dvswitch, yes, one would be enough to be sure the model is going to work
[18:50:18]
<tumbleweed>
and then we'd want them all a day or two before talks start
[18:50:34]
<pollo>
noted, I'll follow up with paddatrapper on this
[18:50:51]
<tumbleweed>
a couple of days would probably be sensible
[18:51:04]
<wouter>
RattusRattus: so that manual points to "Z5E/Z5P"
[18:51:10]
<wouter>
where one is NTSC and the other is PAL, presumably
[18:51:33]
<wouter>
we really want the PAL version if we can get it
[18:51:39]
<RattusRattus>
again ack
[18:52:07]
<RattusRattus>
E&P both appaer to be PAL from the manual though
[18:53:32]
<RattusRattus>
the manual covers both E and P versions and explicitly claims PAL (and no NTSC support)
[18:53:48]
<wouter>
fair enough, we should be good then
[18:53:50]
<RattusRattus>
but that is the GB manual....
[18:54:00]
<wouter>
I don't care what the difference between E and P is, as long as we get PAL :)
[18:54:26]
<RattusRattus>
I am assuming as SA is (was for analogue TV) PAL that it will be the same.... (hope)
[18:54:33]
<tumbleweed>
yep
[18:54:54]
<tumbleweed>
but of course US TV also films stuff here (we're cheap), so it's possible we have kit catering for them
[18:55:20]
<RattusRattus>
so are we confirming we will take 2x HVR-Z5 camaras?
[18:55:39]
<pollo>
RattusRattus: no, I need to check a few things with highvoltage and paddatrapper first
[18:55:40]
<RattusRattus>
and confirming that we will take 1 for debcamp and both for debconf + 2 days?
[18:55:47]
<RattusRattus>
ok
[18:55:59]
<RattusRattus>
so moving on....
[18:56:03]
<pollo>
but if things stay the same (no new cams, etc.) it will be
[18:56:04]
<RattusRattus>
.... SOUND
[18:56:51]
<tumbleweed>
tibid: topic Sound
[18:56:51]
<tibid>
Current Topic: Sound
[18:57:09]
<RattusRattus>
mics I think I am correct in saying that we are hiring 6x mics?
[18:57:21]
<pollo>
18x mics
[18:57:26]
<tumbleweed>
6 of each type
[18:57:28]
<RattusRattus>
ack
[18:57:30]
<pollo>
yeah
[18:57:55]
<RattusRattus>
6 hand held radio, 6 headset and 6 overhead (cabled)
[18:58:04]
<RattusRattus>
ok.
[18:58:07]
<RattusRattus>
so mixers
[18:58:22]
<pollo>
Solid proposes Soundcraft EPM8 Mixing Consoles
[18:58:24]
<pollo>
3x
[18:58:37]
<tumbleweed>
we had an EPM6 in vienna
[18:58:45]
<tumbleweed>
it was nice enough, but had no fader for the sub mix
[18:58:57]
* RattusRattus
looks
[18:59:03]
<RattusRattus>
soundcraft are usuly nice
[18:59:09]
<tumbleweed>
this looks like the same deal
[19:00:48]
<RattusRattus>
http://www.hendrixstudio.ru/Soundcraft%20EFX12.pdf
[19:01:36]
<tumbleweed>
EPM vs EFX: difference is EPM has 2 sub mixes, where EFX has FX sends
[19:03:24]
<wouter>
I'm guessing the difference between EPM8 and EPM6 is number of channels?
[19:03:28]
<tumbleweed>
yep
[19:03:39]
<RattusRattus>
ok so we can use either AUX or FX send, for what we need. IMHO AUX group is better for our needs and thats what is in the EPM8
[19:03:42]
<wouter>
did the EPM6 work well? Is the price reasonable?
[19:03:55]
<tumbleweed>
it worked well. We used the AUX send for the room
[19:04:16]
<tumbleweed>
(and had the room at very low level, because of the awful PA injection, via 1/8" jack and DI box)
[19:04:30]
<tumbleweed>
and sent the main mix to the camera
[19:04:33]
<pollo>
wouter: R 500,00/unit/day
[19:05:10]
<pollo>
so 90 euros/day
[19:05:33]
<RattusRattus>
500 rend or 500000
[19:05:36]
<pollo>
540 euros in total
[19:05:38]
<RattusRattus>
rand even
[19:05:41]
<pollo>
R500
[19:05:54]
<RattusRattus>
£22 GBP / day
[19:06:22]
<RattusRattus>
you can buy a mixer at that price!
[19:06:32]
<tumbleweed>
http://www.bidorbuy.co.za/item/199131360/Behringer_Xenyx_QX1204.html ?
[19:07:01]
<CarlFK>
then you can become a AV equipment rental company!
[19:07:04]
<pollo>
tumbleweed: that's 10 times the rental price
[19:07:19]
<RattusRattus>
not big enough (need 8 channel desk)
[19:07:31]
<pollo>
and they charge for 6 days only
[19:07:34]
<CarlFK>
you can also drive stuff around and become a delivery service.
[19:07:58]
<RattusRattus>
CarlFK: point taken
[19:08:28]
<RattusRattus>
so yes hire the 3 mixers
[19:09:08]
* RattusRattus
will sort shopping list for cables (I assume I'll make them up on site)
[19:09:47]
<pollo>
RattusRattus: AFAIK all the cables we need are included in the rental
[19:09:55]
<pollo>
XLR for the audio are
[19:09:58]
<RattusRattus>
pollo: awsome
[19:10:15]
* RattusRattus
will go through and list them never the less
[19:10:31]
<pollo>
we also found you multiple soldering irons
[19:10:54]
<RattusRattus>
should we get di boxes for the AUX send to the PA system 3.5mm jack (and a PAD?)
[19:10:54]
<pollo>
tumbleweed says we are in an electrical engeneering department so they are everywhere
[19:11:00]
<RattusRattus>
:-)
[19:11:11]
<tumbleweed>
and I have a temparature controlled one in a bag somewhere
[19:11:43]
<tumbleweed>
RattusRattus: I can't remember which, but apparently one of the quotes included snakes too
[19:12:21]
<RattusRattus>
:-)
[19:12:33]
<tumbleweed>
https://www.dropbox.com/sc/zo4poc8b0p0qh0s/AADlPrAp5L0wrF6PBUwDhXiKa - main talk rooms
[19:12:49]
<RattusRattus>
ok so I think we are good for AV source and room PA.
[19:12:57]
<RattusRattus>
just recapping....
[19:13:18]
<wouter>
tumbleweed: "rooms" -- does that mean there's more than one of those?
[19:13:21]
<RattusRattus>
room 1 and 2 will be DV switch and room 3 will be Voctomix
[19:13:24]
<tumbleweed>
wouter: there are two like that
[19:13:44]
<wouter>
tumbleweed: and we're going to use those teensy tiny camcorders in those? ah well
[19:14:29]
<tumbleweed>
wouter: the others are like https://www.dropbox.com/sc/pow4agff63qv04p/AADyxXU2Npd7FY0_xyszTk9ma
[19:14:40]
<tumbleweed>
(there are 6 like that)
[19:14:47]
<tumbleweed>
ETOOMANYROOMS
[19:14:57]
<wouter>
tumbleweed: also, EBACKLIGHT
[19:15:18]
<wouter>
(godawfully difficult to get good picture with something like that)
[19:15:21]
<RattusRattus>
what about the plenary sessions? are they also in snape?
[19:15:32]
<tumbleweed>
RattusRattus: the one I said were main
[19:15:37]
<tumbleweed>
they're in menzies, next door to main
[19:15:43]
<tumbleweed>
err next door to snape
[19:15:51]
<tumbleweed>
oh, and we have a video team NOC, over the corridor from the main talk rooms
[19:15:54]
<tumbleweed>
(assuming it can be locked)
[19:16:03]
<tumbleweed>
(maybe with a big padlock and chain)
[19:16:27]
<RattusRattus>
ok so do we need to move kit between rooms for plenary or will we use GH 10 all the time?
[19:17:06]
* RattusRattus
is having flashbacks of portland.....
[19:17:09]
<tumbleweed>
the plan is to not move equipment
[19:17:23]
<tumbleweed>
however those rooms only seat 180
[19:17:36]
<wouter>
"only"?
[19:17:44]
<wouter>
that's "only" about half the average debconf
[19:17:55]
<wouter>
or do you mean the larger rooms?
[19:17:58]
<tumbleweed>
which is less than ideal for a plenary room
[19:18:06]
<wouter>
oh, you do mean the larger rooms
[19:18:15]
<tumbleweed>
yep the smaller ones seat 130
[19:18:17]
<wouter>
well, we've not usually had a plenary room that is large enough to fit everyone
[19:19:25]
<RattusRattus>
its a shame because there are 4 x 110-130 rooms in snape... would be nicer to keep us all in 1 building and for the sake of 50 seets for open and close....
[19:19:57]
<tumbleweed>
they are next door
[19:19:58]
<tumbleweed>
but yes
[19:20:02]
<RattusRattus>
ok
[19:20:13]
<RattusRattus>
finnaly then cable runs.
[19:20:44]
<wouter>
RattusRattus: do we need to do that? Isn't that usually the network team's job?
[19:20:48]
<wouter>
or do you mean audio cabling?
[19:20:54]
<RattusRattus>
do we need to make runs between NOC and rooms? or can we patch (dark) through infrastructure
[19:21:01]
<tumbleweed>
the plan is to patch
[19:21:38]
<tumbleweed>
the noc and main talk rooms are all next door / over the corridor, so cable runs are also possible
[19:21:40]
<RattusRattus>
wouter: portland we ran our own cables, heidleburg net team did it
[19:21:46]
<RattusRattus>
cool.
[19:21:49]
<tumbleweed>
but the bof room would be in snape
[19:22:07]
<tumbleweed>
net team hasn't even given the university any information yet
[19:22:18]
<tumbleweed>
so they're in need of some wakeup...
[19:22:43]
<RattusRattus>
:-) OK, for use we would like dark patching each of the talk rooms to the NOC
[19:22:56]
<RattusRattus>
saves me running lots of cables
[19:23:03]
<tumbleweed>
that may not be possible - there won't be enough patch ports in the NOC
[19:23:17]
<tumbleweed>
(we'll be lucky if there's one, and we don't have to unplug a wifi AP)
[19:23:22]
<tumbleweed>
we can check...
[19:23:25]
<RattusRattus>
tumbleweed: we only need 4! 3 rooms plus main out
[19:23:34]
<tumbleweed>
at any rate, most lecture theatres have 1 or two ports, not 4
[19:23:47]
<tumbleweed>
but 2-6 APs :P
[19:24:35]
<tumbleweed>
and our server room will probably be in a separate building, entirely
[19:25:34]
<tumbleweed>
urgh, we've been chatting for ages :)
[19:25:38]
<tumbleweed>
are we nearing the end?
[19:25:53]
<RattusRattus>
ack done for me
[19:26:06]
<pollo>
we need to discuss shipping comany
[19:26:15]
<tumbleweed>
tibid: topic shipping
[19:26:15]
<tibid>
Current Topic: shipping
[19:26:16]
<pollo>
FAI and next meeting mostly
[19:26:33]
<pollo>
I say we go with UPS even though they don't have temp import
[19:26:54]
<tumbleweed>
call them all and get a price for one that does temporary imports?
[19:27:13]
<pollo>
I wrote to DHL like 6 times
[19:27:36]
<pollo>
and Fedex's policies are sooo confusing I just don't get what they are talking about
[19:28:05]
<pollo>
I got sent to 2 different branches (first france then SA)
[19:28:19]
<pollo>
to get told they could not give me a quote after all
[19:28:34]
<DLange>
pollo: send me the packing list and I can get a quote from FedEx. We're not cash customers :)
[19:28:57]
<pollo>
DLange: do you know if they do temp import?
[19:29:11]
<pollo>
seems to be the main thing we are looking for atm
[19:29:33]
<DLange>
I haven't tried that for ZA yet so I don't know. But I can ask :)
[19:29:47]
<pollo>
cool. tumbleweed can you action me on this?
[19:30:07]
<tumbleweed>
tibid: agreed pollo to get a quote for FedEx via DLange
[19:30:07]
<tibid>
Agreed: pollo to get a quote for FedEx via DLange
[19:30:22]
<pollo>
to recap, stuff is still in Vienna
[19:30:32]
<pollo>
and olasd gets back on the 24th
[19:30:41]
<pollo>
but air shipping is about 4-5 days
[19:30:48]
<pollo>
so we're still good on this
[19:30:55]
<tumbleweed>
DLange: it seems RattusRattus will bring some radios
[19:31:04]
<DLange>
nice
[19:31:07]
<tumbleweed>
(and highvoltage and I will probably bring too)
[19:31:18]
<paddatrapper>
Sorry I'm so late. Got caught up in other things
[19:31:41]
<tumbleweed>
tibid: minutes so far
[19:31:41]
<tibid>
Minutes available at http://corelli.tumbleweed.org.za/tibid-meetings/oftc-%23debconf-video-2016-05-20-18-03-28
[19:31:48]
<tumbleweed>
paddatrapper: search for your name
[19:32:04]
<paddatrapper>
tumbleweed: thanks. Scanned through the backlog too
[19:33:55]
<paddatrapper>
Do you want me to provide info about those points now or later?
[19:33:57]
<pollo>
I think that's about it for this part
[19:34:19]
<pollo>
paddatrapper: I think now would be nice, we could have a better idea of what's to come
[19:35:48]
<paddatrapper>
Ok. The cameras are PAL, and output HDMI. The quote includes HDMI-SDI Blackmagic converters for them
[19:36:22]
<RattusRattus>
paddatrapper: awsome
[19:36:33]
<pollo>
and what about the dates? do we have the cameras only from 1-9 june?
[19:36:52]
<paddatrapper>
I asked for from the 28th, but will confirm
[19:38:24]
<tumbleweed>
tibid: agreed paddatrapper to confirm camera availability from the 28th
[19:38:24]
<tibid>
Agreed: paddatrapper to confirm camera availability from the 28th
[19:38:33]
<DLange>
how much is the total rent now (sans radios)?
[19:38:41]
<DLange>
(can't check the pdf currently)
[19:38:58]
<pollo>
DLange: if we go with Solid Events (most probable), about 400 euros
[19:39:06]
<pollo>
/s/400/4000/
[19:39:29]
<DLange>
good. That's within the budget line still.
[19:39:39]
<pollo>
Not if we include shipping
[19:39:59]
<pollo>
but we won't be 3K euros over for sure
[19:40:08]
<DLange>
ok
[19:40:08]
* RattusRattus
now knows AV hardware so will put final cable connector list togeather
[19:40:29]
<RattusRattus>
and we can see what is included from that list in the hire
[19:40:40]
<pollo>
next topic?
[19:40:45]
<tumbleweed>
tibid: topic FAI
[19:40:45]
<tibid>
Current Topic: FAI
[19:40:51]
<RattusRattus>
next meeting?
[19:40:51]
<paddatrapper>
R74 00
[19:40:59]
<pollo>
anyone in charge of FAIs&
[19:41:11]
<tumbleweed>
in recent years, I've been doing a lot of that
[19:41:23]
<tumbleweed>
but I think a few other people have their heads wrapped around it, too
[19:41:26]
<wouter>
tumbleweed: I'm guessing you're going to have less time for that this time around, no?
[19:41:36]
<paddatrapper>
FIAs?
[19:41:36]
<tumbleweed>
I can give you the FAI image we used in germany
[19:41:48]
<paddatrapper>
s/FAI/FIA
[19:41:58]
<wouter>
paddatrapper: Fully Automated Installer -- a config management system
[19:41:54]
<tumbleweed>
paddatrapper: http://fai-project.org/
[19:42:26]
<tumbleweed>
not the most modern configuration management system, and we use it in a slightly bastandardised way...
[19:42:32]
<tumbleweed>
but hey, it work
[19:42:36]
<tumbleweed>
works
[19:42:38]
<wouter>
yeah, sortof :)
[19:42:39]
<paddatrapper>
Ah ok. What are we using it for?
[19:42:41]
<pollo>
:D, one day
[19:42:48]
<tumbleweed>
imaging the wheezy machines we use for dvswitch
[19:43:18]
<wouter>
speaking of which, did I mention that I didn't get dvswitch to work properly on jessie?
[19:43:19]
<paddatrapper>
Right
[19:43:26]
<DLange>
also the main author will be onsite DC16. So support++
[19:43:37]
<DLange>
(MrFAI = Thomas Lange)
[19:43:40]
<wouter>
yes
[19:44:02]
<paddatrapper>
Just got confirmation, Got everything, but the cameras from 28 July. I'm going to try twist their arm re the cameras
[19:44:16]
<pollo>
paddatrapper: we only need one for Debcamp
[19:44:38]
<paddatrapper>
pollo: Ok, so I should leave it as is?
[19:44:49]
<tumbleweed>
yeah, that's fine
[19:44:58]
<pollo>
paddatrapper: well atm the quote says we have cameras from 1-9 june
[19:45:03]
<pollo>
and this is not fine
[19:45:18]
<pollo>
we need one camera for debcamp to test our setup
[19:45:21]
<paddatrapper>
That's the range they are charging for. Not charging for the testing and setup days
[19:45:43]
<pollo>
"Video Equipment (ONLY SUPPLIED FROM 1-9 JUNE"
[19:45:49]
<pollo>
sounds pretty clear to me
[19:46:07]
<pollo>
but if it's not, then hurray
[19:46:39]
<paddatrapper>
That's the cameras, which we just need from 1 june right?
[19:46:50]
<tumbleweed>
paddatrapper: no, we need them before 1 june
[19:46:55]
<pollo>
to test them
[19:46:56]
<tumbleweed>
talks start on 1 june
[19:47:05]
<tumbleweed>
err start on 2 july
[19:47:14]
<pollo>
but we don't need both cameras for testing
[19:47:14]
<tumbleweed>
I guess we can survive with them arriving on 1 july
[19:47:26]
<paddatrapper>
Ok. I'll seee what I can do
[19:47:31]
<tumbleweed>
but testing before the day before the conference would be useful
[19:47:44]
<paddatrapper>
For sure!
[19:47:46]
<tumbleweed>
even if we just get one for a few hours one day, and take it back
[19:47:53]
<wouter>
er, does the quote actually say 1-9 *june*, or is that a mistype on pollo's part?
[19:47:57]
<wouter>
if it says june, we have a problem
[19:48:00]
<tumbleweed>
lol
[19:48:10]
<pollo>
haha it does
[19:48:15]
<pollo>
that's a type
[19:48:23]
<pollo>
/s/type/typo
[19:48:26]
<pollo>
from their part
[19:48:35]
<wouter>
well, make sure to get that clarified too, then
[19:48:40]
<pollo>
oh dude it's not
[19:48:45]
<wouter>
because if it's not a typo but a mistake...
[19:48:46]
<pollo>
Event Date:2-9 June 2016
[19:48:59]
<pollo>
paddatrapper: you'll need to clear this out!
[19:49:01]
<paddatrapper>
I'll get it sorted
[19:49:02]
<wouter>
sounds like a problem to me
[19:49:23]
<tumbleweed>
tibid: agreed paddatrapper to correct june -> july (and get a camera for some testing before 1 july)
[19:49:23]
<tibid>
Agreed: paddatrapper to correct june -> july (and get a camera for some testing before 1 july)
[19:49:31]
<pollo>
next meeting?
[19:49:35]
<tumbleweed>
tibid: topic next meeting
[19:49:35]
<tibid>
Current Topic: next meeting
[19:49:39]
<tumbleweed>
same time next week?
[19:49:41]
<pollo>
I can't make it
[19:49:43]
<RattusRattus>
not weekend/friday please.....
[19:49:56]
<pollo>
I can't make it during the weekend either next week
[19:50:04]
<tumbleweed>
18:00 SAST thursday?
[19:50:08]
<tumbleweed>
err UTC
[19:50:11]
<wouter>
what's SAST?
[19:50:22]
<pollo>
south africa standart time?
[19:50:22]
<tumbleweed>
18:00 UTC is what I was proposing
[19:50:25]
<tumbleweed>
yep
[19:50:41]
<pollo>
hmm, can't
[19:50:46]
<wouter>
18:00 UTC could possibly work for me on thursday
[19:50:48]
<RattusRattus>
sorry I'm on a plane
[19:50:51]
<pollo>
later would work, but no 18:00
[19:50:59]
<wouter>
as long as we don't try to do that on monday I should be fine
[19:51:02]
<tumbleweed>
RattusRattus: I guess a different day, then?
[19:51:09]
<tumbleweed>
wednesday has the -team meeting
[19:51:35]
<tumbleweed>
we could take the hour before it (17:30 UTC - 18:30)
[19:51:37]
<pollo>
can we afford to do this tuesday 30th?
[19:51:49]
<RattusRattus>
tumbleweed: next week is gonna be a bitch for me (I can do monday / tuesday only) so miss me for next meeting sorry
[19:51:50]
<pollo>
tumbleweed: this suits me
[19:52:00]
<RattusRattus>
ok tuesday is fine
[19:52:09]
<paddatrapper>
I can't make Wednesday - writing an exam
[19:52:09]
<wouter>
tumbleweed: I prefer not to have meetings with deadlines
[19:52:22]
<wouter>
but tuesdays work for me
[19:52:50]
<pollo>
next tuesday is fine for me, but it's quite soon
[19:52:51]
<tumbleweed>
tuesday evenings I'm usually at a restuarant with local team people
[19:52:52]
<pollo>
but meh
[19:52:57]
<tumbleweed>
but that can work
[19:53:03]
<tumbleweed>
and it may mean highvoltage is at hand :P
[19:53:10]
<RattusRattus>
:-)
[19:53:11]
<wouter>
tumbleweed: that could be helpful, yes :)
[19:53:27]
<pollo>
cool, so 24th
[19:53:43]
<tumbleweed>
I'm guessing it can be pretty quick
[19:53:48]
<tumbleweed>
things are getting tichter
[19:53:50]
<tumbleweed>
tighter
[19:54:06]
<tumbleweed>
I mean, closer to being finalized :)
[19:54:12]
<tumbleweed>
are we done?
[19:54:17]
<pollo>
time?
[19:54:20]
<pollo>
18:00 utc?
[19:54:27]
<wouter>
yeah, I think that works best for everyone
[19:54:39]
<paddatrapper>
cool
[19:54:41]
<tumbleweed>
+1
[19:54:51]
<tumbleweed>
tibid: agreed next meeting is 24th at 18:00 UTC
[19:54:51]
<tibid>
Agreed: next meeting is 24th at 18:00 UTC
[19:54:58]
<wouter>
we're done then, I think
[19:55:00]
<tumbleweed>
tibid: end meeting