Minutes from Meeting about DebConf 16 Cape Town bid Convened at 2014-11-26 19:45:43.974548 by tumbleweed in #debconf16-capetown on oftc Minutes ======= [19:45:43] STARTED (tumbleweed) [20:21:27] ENDED (tumbleweed) Present ======= * Graham Inggs (ginggs) * Stefano Rivera (tumbleweed) * Martin Krafft (madduck) * Raoul Snyman (superfly) * indiebio * Hannes von Haugwitz (hvhaugwitz) * highvoltage Raw Log ======= [19:45:43] tibid: start meeting about DebConf 16 Cape Town bid [19:45:43] * tibid gets out his memo-pad and cracks his knuckles [19:46:25] so, we have less than a week to submit the bid [19:46:39] tibid: I'm Raoul Snyman [19:46:39] superfly: Sorry... [19:46:49] tibid: I am Raoul Snyman [19:46:49] superfly: Righto [19:46:50] tibid: I'm Stefano Rivera [19:46:50] tumbleweed: Sorry... [19:46:54] tibid: I am Stefano Rivera [19:46:54] tumbleweed: Righto [19:47:00] that'll teach me to copy people [19:47:04] hehehe [19:47:19] how formal [19:47:25] tibid: I am Martin Krafft [19:47:25] madduck: Righto [19:47:38] tibid: I'm Hannes von Haugwitz [19:47:38] hvhaugwitz: What? [19:47:46] ? [19:47:47] I am Graham Inggs [19:48:05] ginggs: address the bot [19:48:13] hvhaugwitz: syntax: "I am ..." [19:48:26] tibid: I am Hannes von Haugwitz [19:48:26] hvhaugwitz: Okay [19:48:33] tibid: I am Graham Inggs [19:48:33] ginggs: Righto [19:50:12] Daddy duty calls, be back in a bit [19:50:31] ok [19:50:42] is there anything new from the last week? [19:50:46] I've been as lazy as ever :/ [19:51:10] but there's a thanksgiving long weekend coming up, so I guess I'll be making up for that :) [19:51:23] I did nothing this week, had some rather big meetings, but they're done now, so I should get some stuff done tomorrow [19:52:10] all to report back is that Breakwater came back and is wiling to negotiate, but I haven't had a reply to our response to cut their prices in half... [19:52:38] Last week tumbleweed found the network diagrams for middle campus (Kramer) and it is as well connected as any building in upper campus [19:53:38] any idea about adding ourselves as an eduroam realm? [19:53:08] I've found out that it has full Eduroam (wifi) coverage as well ( http://www.icts.uct.ac.za/modules.php?name=News&file=article&sid=6039 ) [19:54:42] tumbleweed: no idea. I thought we could just get temporary user accounts for each delegate (T numbers) [19:54:49] ginggs: o_O looks like icts' website articles are stored in LDAP. Mind blown. from http://www.icts.uct.ac.za/modules.php?name=Search&topic=4 [19:53:54] For reference, wireless coverage maps for the entire campus: http://www.icts.uct.ac.za/modules.php?name=News&file=article&sid=3363 [19:55:26] those wireless maps double as floor plans. nice [19:55:28] (if ugly ones) [19:55:34] oooh, nice [19:55:50] what do you mean, ugly?? they just need a scale [19:56:01] no scale, low res [19:56:02] * superfly is back [19:56:40] I can just ask where they come from and if we can get the higher-res, [19:57:25] I'm sure P&S has plans for all buildings [19:57:43] but they may not want to share them [19:57:57] yeah, but responding to emails seems a bit tricky for them. [19:58:30] ok back to our non-existent agenda [19:58:38] indiebio: any idea how much breakwater would negotiate? [19:58:40] Still no firm quotations from any of the film caterers, even after I received a call back from Byron @ She-Sha yesterday :( Hopefully we get at least one before the deadline to get some idea of pricing. I'll chase them up again. [19:58:47] indiebio: would it be enough for us to seriously consider them? [19:58:55] tumbleweed: I don't think the articles are stored in LDAP, it's probably just the site that uses LDAP for auth&auth [19:59:15] superfly: that sounds more likely [20:00:05] tumbleweed: I don't know. I also suspect, from a TEDx event that was held there, they're not entirely good on their word, but I guess we will have more clout than a 'for-free' student driven event? [20:00:30] indiebio: hard to say, TEDx has a far stronger brand than Debian [20:00:41] I do think the response was good enough to list as an option, even a distant one? [20:01:29] that sounds sane. We bid with what we have. We don't have to have a locked-down venue [20:01:32] but they didn't pay anything to GSB, I think. anyways. [20:03:34] o/ [20:04:04] indiebio: you had an action to contact accom people about accessibility? any joy? [20:04:47] did nothing, really, sorry. made a note to do so tomorrow. [20:04:58] np [20:05:13] anything else we need to discuss? [20:05:27] I guess how we get from here to a bid, in a few days [20:05:46] yay! bid! [20:06:13] I'd strongly encourage everyone to hang out here when you can, and make a noise. We need to get this rolling, somehow, and maintain the momentum [20:06:43] I should have some time this afternoon, to start working at it [20:06:59] you could subscribe the mailing list to the wiki diff bot [20:07:10] that sounds like a good idea [20:07:23] I wouldn't even know where to start to be honest. would it be useful to maintain some kind of todo list / tracker? [20:07:29] I got the idea we just put the bid page onto the official bid page or something like that [20:07:49] indiebio: sure, but we need to polish it into shape, first [20:07:58] so what is your bid going to be like? one venue? [20:08:05] with a backup that's already developed? [20:08:14] madduck: I think a main, and 2 backups [20:08:18] breakwater is still on the cards [20:08:24] technopark is a good non-UCT backup [20:08:30] okay, would the backups be strong enough to be listed next to the main in a table, like dc15? [20:08:40] breakwater is [20:08:47] technopark isn't developed enough, I think? [20:08:50] indiebio, wendar? [20:09:19] not to my knowledge, no [20:09:44] well, main+strong backup+backup backup sounds like you could make it a table and subpages like dc15 [20:09:58] i just feel that's a better way to present than an all-in-one page [20:10:00] yeah, that'd probably make sense [20:10:04] so that would be a good thing to do, focus on technopark and use that location checklist to refresh our memory on anything else venue related... [20:10:27] so what you could do is copy the dc15 pages and simply revamp it all to suit dc16 [20:10:38] highvoltage: we need to address the content of LocationCheckList in the bid. So it's our todo list [20:10:45] and when you are done, then read through the checklist and make sure you've included all peculiarities [20:10:52] all details, if relevant. [20:10:53] tumbleweed: righto [20:10:57] if someone could transform that into a more approachable todo list, that'd be a good first task [20:11:18] I mean, look at what we have, and figure out what we're missing [20:11:26] and then there's just polish polish polish [20:12:04] tunbleweed, I think that could be done as we do technopark, because there [20:12:22] there's nothing on technopark yet, so that will be a way, for me at least, to get used to the list [20:12:24] tumbleweed: I would use the final bid to figure out what's missing, rather than to do another level of indirection at this point [20:12:28] there is not much time left. [20:13:14] madduck: yeah. But one needs to do the comparison other bids / checklist, to see what we're missing, and find a good starting point [20:13:31] sure, don't waste too much time, drawing up a list of what to do, rather do it :) [20:13:43] we put a lot of time into dc15 to make sure it was a complete bid [20:13:50] just saying, there's your framework [20:13:53] yeah [20:14:12] ah, OK, I confused location checklist with the bigger checklist. [20:14:19] about comparison with other bids: you need not compare yourself to other dc16 bids yet. [20:14:19] although that was later in the cycle than this. we can expect to be a little less confused [20:14:37] tumbleweed: later in what cycle? [20:14:49] the bid was in jan last year, wasn't it? [20:15:02] yeah sure, but we were done in december too ;) [20:15:07] err a little less complete, not confused [20:15:16] yes you need not be complete [20:15:52] it's just my suggestion to use a framework, but ymmv [20:16:57] any other business? [20:17:44] I would be very happy to critically "proof-read" the bid once its done [20:17:56] but I can only realistically do this Sunday morning. [20:18:47] that'll be useful [20:18:55] So if I'm reading this right, we all have an ACTION point to fill this in (on a new copy, obviously): https://wiki.debconf.org/wiki/LocationCheckList [20:19:08] and we should try to have something for madduck on sunday morning. [20:19:15] that's the plan [20:19:20] that's doable [20:19:40] indiebio: not really a new copy, but into our bid [20:20:34] e.g. the venue pages I started contain a chunk of it [20:20:36] ah, well, even more doable. I don't see a problem, TBH [20:20:47] yeah [20:20:55] ok, I think we're pretty much wound up [20:20:59] * tumbleweed can go try to get lunch [20:21:27] tibid: end meeting