Minutes from Meeting about Venue decision discussion follow-up Convened at 2015-02-04 19:37:31.071839 by tumbleweed in #debconf16-capetown on oftc Minutes ======= [19:37:31] STARTED (tumbleweed) [19:51:07] AGREED: tumbleweed will get breakwater (+technopark?) prices into the wiki (tumbleweed) [19:51:31] AGREED: tumbleweed will write some words on exchange control (tumbleweed) [19:52:00] AGREED: indiebio will collect more info on family accommadation, fuller bathrooms, and fuller catering (tumbleweed) [20:10:31] AGREED: indiebio or ginggs to check up on availability of childcare (tumbleweed) [20:10:40] AGREED: ginggs to list local groups on the wiki (tumbleweed) [20:30:52] ENDED (tumbleweed) Present ======= * superfly * ginggs * tumbleweed * indiebio * madduck Raw Log ======= [19:37:31] tibid: start meeting about Venue decision discussion follow-up [19:37:31] * tibid gets out his memo-pad and cracks his knuckles [19:39:36] sorry, my attention was elsewhere [19:39:42] (and it seems everyone else's is too) [19:39:53] I;m here [19:40:09] you all saw https://lists.debian.org/debconf-bid-capetown/2015/debconf-bid-capetown-201502/msg00000.html [19:40:28] is there anything else we need to look at? [19:42:15] not that I can think of. Shall we assign tasks to these things? [19:42:57] sure [19:43:26] so. I can try to get breakwater prices into the wiki [19:43:31] (and technopark, if those are missing too) [19:43:55] I could also make phone calls for some quotes - but this is probably better done by someone in the right time zone... [19:44:11] I'll do the familay accomodation, Fuller bathroom sizes (shower:room ratio, at least) and Fuller catering quote [19:44:45] indiebio: try to push them away from "conference" food towards *cheap* food [19:44:48] i can also call/mail people during office hours [19:44:49] that's really what matters for the bid [19:45:12] will do. [19:45:30] one of the committee members expressed an interest in an all-in-one accom+food deal [19:45:36] it's obviously too early for that [19:45:43] but ballpark thumbsucks are fine [19:45:52] We have prices for Breakwater, was just too much... [19:45:57] yeah [19:46:00] but we never put them in the wiki [19:46:05] so people don't know what they are [19:46:10] I see fuller as possibly all-in-one. [19:46:20] and I think we turned them off, when we asked for very low prices [19:46:28] I think Breakwater is on git - so should be easy to put on wiki? [19:46:34] yes [19:47:10] the committee doesn't want to dig through all our quotes - they want bite-size numbers that they can compare to MTL [19:47:55] ok, that sounds like about everything [19:48:03] I'll write up what I know about exchange control issues, too [19:49:41] anything else? [19:49:48] * tumbleweed looks thorugh the side channel discussion logs [19:50:32] could you action these for ease of reference please? [19:51:00] tibid: agreed, tumbleweed will get breakwater (+technopark?) prices into the wiki [19:51:00] tumbleweed: Huh? [19:51:07] tibid: agreed tumbleweed will get breakwater (+technopark?) prices into the wiki [19:51:07] Agreed: tumbleweed will get breakwater (+technopark?) prices into the wiki [19:51:09] * madduck is listening and standing by ftr [19:51:31] tibid: agreed tumbleweed will write some words on exchange control [19:51:31] Agreed: tumbleweed will write some words on exchange control [19:52:00] tibid: agreed indiebio will collect more info on family accommadation, fuller bathrooms, and fuller catering [19:52:00] Agreed: indiebio will collect more info on family accommadation, fuller bathrooms, and fuller catering [19:52:19] indiebio: miss anything? [19:52:54] who does ginggs have to chase up? [19:53:00] during office hours? [19:53:11] Also ginggs to try again with the movie caterers... [19:53:17] want to delegate one of your things to him? [19:53:47] or try to wrangle better prices out of breakwater :P (marga expressed an interest) [19:53:44] http://www.accommodation.uct.ac.za/vac_accom/group_booking/ [19:54:04] i can contact the Vacation Accommodation office for catering rates [19:54:05] nah, should be quick and they're all related., thanks [19:54:06] ginggs: yep, we have that in the wiki [19:54:28] who's editing the wiki to make it more gunnar friendly? [19:54:48] do we have exchange control person, tumbleweed? actioned? [19:55:08] indiebio: I actioned that [19:55:15] what do we need to do for gunnar? [19:55:16] oh [19:55:18] that [19:56:23] 20:25 < pabs> the Montreal bid has info about the local Linux/FLOSS communities, would be good to have for CT as well [19:56:26] we should do this too [19:57:11] i can look at some wiki stuff [19:57:25] who do we have in cape town? there's CLUG [19:57:44] and a python group? arduino? [19:57:58] I would also include ArduinoCT, the new Modern Alchemist... [19:59:16] ginggs: there are groups for almost every language [19:59:18] ctpug [19:59:27] ruby brigade [19:59:34] I think there's a Perl group as well [19:59:52] also Ubuntu LoCo, though that's more internet-based [20:00:47] http://www.meetup.com/find/events/tech/?allMeetups=false&radius=50&userFreeform=Cape+Town%2C+South+Africa [20:02:43] oh right, I also know about SUGSA (my boss goes) [20:02:50] Didn't know we had a PHP group [20:07:11] OK, so who's going to list and make this look good on the wiki? [20:08:10] i will [20:08:21] Oh., also please action myself or ginggs to check up on the childcare - would they be open in vac and open to non-UCT people? [20:10:04] indiebio: their website says they are open year round except 2 weeks at christmas [20:10:07] but yes, please do [20:10:31] tibid: agreed indiebio or ginggs to check up on availability of childcare [20:10:31] Agreed: indiebio or ginggs to check up on availability of childcare [20:10:35] seeing that ginggs had kids, he can take this one. I'm semi-allergic. :P [20:10:40] tibid: agreed ginggs to list local groups on the wiki [20:10:40] Agreed: ginggs to list local groups on the wiki [20:10:44] indiebio: :) [20:10:56] any other suckers for punishment? [20:11:16] we should probably follow up to the team list, if we do anything big, and at least a summary of everything else [20:12:50] it sounds like the meeting is going to be on Friday evening, right? [20:12:55] we can send a summary mail, say, Friday afternoon? [20:13:00] superfly: there isn't a day yet [20:13:06] OK [20:13:20] it could be monday [20:15:19] can someone suggest to marga that the people who can't make it in person can read through the bids and submit their proxy... or something [20:15:34] this has been suggested [20:26:15] oh it's been suggested! ;) [20:26:29] lol [20:26:29] marga isn't the one to be told, she knows. [20:26:36] OK, is that the meeting done? [20:27:00] there's really been quite a lot of rubble kicked up over the meeting last week [20:27:12] i have personally gotten myself into trouble twice ;) [20:27:24] but the cause is right, it was unacceptable what happened [20:30:47] but it will probably continue to happen [20:30:52] tibid: end meeting