Convened at 2015-06-24 19:06:14.857352 by tumbleweed
in #debconf16-capetown on oftc
[19:06:14]
<tumbleweed>
tibid: start meeting about DebConf16
[19:06:14]
* tibid
gets out his memo-pad and cracks his knuckles
[19:06:15]
<indiebio>
ok
[19:06:29]
<highvoltage>
ah good old tibid \o/
[19:06:29]
<indiebio>
roll call for the record please?
[19:06:32]
<madduck>
.
[19:06:46]
<wendar>
o/
[19:06:51]
<highvoltage>
♥
[19:06:51]
<tumbleweed>
tibid: I am Stefano Rivera
[19:06:51]
<tibid>
tumbleweed: Done
[19:06:54]
<cate>
indiebio: could you write "#endmeeting" ?
[19:06:59]
<cate>
o/
[19:07:08]
<indiebio>
#endmeeting
[19:07:09]
<MeetBot>
Minutes: http://meetbot.debian.net/debconf16-capetown/2015/debconf16-capetown.2015-05-27-19.02.html
[19:07:09]
<MeetBot>
Minutes (text): http://meetbot.debian.net/debconf16-capetown/2015/debconf16-capetown.2015-05-27-19.02.txt
[19:07:09]
<MeetBot>
Meeting ended Wed Jun 24 19:06:40 2015 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)
[19:07:09]
<MeetBot>
Log: http://meetbot.debian.net/debconf16-capetown/2015/debconf16-capetown.2015-05-27-19.02.log.html
[19:07:13]
<tumbleweed>
aah, there we go
[19:07:14]
<highvoltage>
tibid: I am highvoltage
[19:07:14]
<tibid>
highvoltage: Done
[19:07:30]
<tumbleweed>
a one month long meeting :)
[19:07:34]
<indiebio>
tibid: I am Bernelle Verster
[19:07:34]
<tibid>
indiebio: Done
[19:07:50]
<indiebio>
we ended that meeting, but with my registration enslave stuff that must have broken
[19:08:19]
<madduck>
let's go
[19:09:15]
<indiebio>
ok. Preamble:
[19:09:45]
<indiebio>
I tried to make the whiteboard stuff as complete as possible, feel free to read ahead and add stuff/questions
[19:09:49]
<indiebio>
1. Budget
[19:10:11]
<madduck>
nkukard seems absent
[19:10:29]
<madduck>
I don't think we should spend time on this now. Next meeting, please…
[19:10:29]
<indiebio>
yeas, he apologised.
[19:10:39]
<indiebio>
ok.
[19:11:03]
<ginggs>
o/
[19:11:05]
<indiebio>
2. DebConf dates
[19:11:08]
- tamo
online
[19:11:21]
<tumbleweed>
tibid: topic dates
[19:11:21]
<tibid>
Current Topic: dates
[19:11:30]
<indiebio>
the dates are a bit firmer, in the vicinity of the first two weeks in July.
[19:11:39]
<indiebio>
And I think we're all in agreement this is OK?
[19:11:49]
<madduck>
yes
[19:11:50]
<tumbleweed>
yeah, no objection
[19:11:55]
<tamo>
Hi everyone better late than never!
[19:12:09]
<indiebio>
hi tamo!
[19:12:15]
<highvoltage>
new dates look good
[19:12:18]
<superfly>
hi tamo!
[19:12:19]
<indiebio>
brilliant.
[19:12:20]
<tumbleweed>
https://lwn.net/Calendar/Monthly/2016-07/ is still empty
[19:12:41]
<tumbleweed>
(that generally tracks the kind of conferences that affect our attendees)
[19:12:51]
<indiebio>
excellent
[19:12:57]
<cate>
other major event or holodays in SA during such dates?
[19:12:58]
<highvoltage>
I never even knew about that one, thanks
[19:13:17]
<highvoltage>
http://www.timeanddate.com/holidays/south-africa/2016
[19:13:23]
<indiebio>
no, July's quiet
[19:13:45]
<highvoltage>
Jul 18 | Monday | Nelson Mandela Day | Observance
[19:14:02]
<superfly>
It's not an actual public holiday
[19:14:06]
<indiebio>
so that's all great.
[19:14:11]
<highvoltage>
*nod*
[19:14:19]
<superfly>
June 16 is a public holiday, but I don't think DebConf is going to be that early?
[19:14:20]
<indiebio>
do we want to chat about this more or move on?
[19:14:20]
<madduck>
fix the dates as soon as you can. that'll benefit everyone.
[19:14:39]
<indiebio>
yes, madduck. Will follow up in first week in July.
[19:14:51]
<tumbleweed>
move on?
[19:14:55]
<tamo>
Hi superfly glad to see you back in action.
[19:15:04]
<indiebio>
Next ACTION is to commit DebCamp, DebConf to actual proprosed dates and see how that works.
[19:15:08]
<superfly>
tamo: thanks :-)
[19:15:21]
<indiebio>
How do people feel about following the exact same structure as for DC15?
[19:15:38]
<cate>
indiebio: it is fine. it is also the usual structure
[19:15:43]
<highvoltage>
indiebio: awesome that makes everything just feel so much more real (I'm getting excited all over again)
[19:15:47]
<cate>
I really like to have long DebCamp
[19:15:53]
<indiebio>
excellent. ok. moving on.
[19:16:01]
<indiebio>
highvoltage +1!
[19:16:11]
<indiebio>
3. Accommodation
[19:16:18]
<tumbleweed>
tibid: topic Accommodation
[19:16:18]
<tibid>
Current Topic: Accommodation
[19:16:35]
<indiebio>
This availability is what fixes the dates, by the way.
[19:17:11]
<indiebio>
The short of it is we now have approval. We need to fill the booking form, then we pay the deposit, then it's ours
[19:17:34]
<indiebio>
The booking form is on git: Commercial Groups Booking Form_15.pdf in accommodation folder
[19:17:58]
<indiebio>
The good news is alcohol in that contract is not a solid not allowed.
[19:18:15]
<indiebio>
we also have 2016 prices for the budget.
[19:18:16]
<cate>
no-smoking is ok. Is there a place nearby to party (with alcools) [is also fine so]?
[19:18:39]
<indiebio>
Yes cate
[19:19:02]
<tumbleweed>
so, deposit = 50% of total accom cost?
[19:19:02]
<indiebio>
So on the whiteboard I tried to indicate the distances, referencing the map
[19:19:06]
<tamo>
Yes lots of places in the area, and close to town too
[19:19:08]
<madduck>
we might be able to negotiate a designated area where alcohol may be consumed by attendees
[19:19:17]
<indiebio>
I suggest we take a few minutes reading through section 3, if you haven't already
[19:19:31]
<indiebio>
yes tumbleweed, if I remember correctly
[19:20:25]
<madduck>
i already replied in https://lists.debian.org/debconf16-team/2015/06/msg00012.html
[19:20:35]
* madduck
migrates to whiteboard
[19:20:59]
<indiebio>
I like the references idea, madduck
[19:21:22]
<indiebio>
madduck I've already copied your comments from the email
[19:21:36]
<madduck>
i saw, thanks!
[19:21:46]
<tumbleweed>
FYI, I can probably loan DebConf the money for the deposit. I have lots of Rands sitting around doing nothing
[19:21:46]
<cate>
residence is opnly the building, inside the campus, right?
[19:22:06]
<madduck>
indiebio: I am sure we can get those references. cate, could you try to get a statement from the dc13 guy?
[19:22:16]
<madduck>
i can get you one for dc15, I am sure.
[19:22:35]
<indiebio>
cate, there are a few residences. Fuller is on campus, about, I don't know, 200m or so from the lecture venue?
[19:23:16]
<indiebio>
then there are guest houses a bit away. I have not followed up on family and more fancy accommodation yet, as I see the university residence as the critical thing to focus on first, as that decides the dates
[19:23:28]
<tumbleweed>
yep
[19:23:29]
<cate>
indiebio: so it is a lot better then dc10. teh entire campus were alcool-free (in principle)
[19:23:37]
<cate>
madduck: I can try
[19:24:01]
<madduck>
cate: it can't hurt, even beyond dc16… so don't just make it about alcohol, but do make sure that they mention how behaved we were.
[19:24:04]
<indiebio>
no, there is a pub on campus as well
[19:24:27]
<madduck>
crawling distance from residences? ;)
[19:24:31]
<tumbleweed>
:P
[19:24:31]
<indiebio>
in South Africa you cannot consume alcohol in public though
[19:24:34]
<tumbleweed>
madduck: yep
[19:24:37]
<indiebio>
yes madduck :)
[19:24:40]
<tumbleweed>
madduck: over the road from one of them
[19:24:42]
<madduck>
phew
[19:24:45]
<tamo>
:)
[19:25:10]
<tumbleweed>
indiebio: this isn't really enforced, though. And the university is private property
[19:25:24]
<indiebio>
yeah, as long as you behave
[19:25:29]
<tumbleweed>
yeah, there are security...
[19:25:49]
<highvoltage>
It's usually fine if you give the security a beer
[19:25:58]
<highvoltage>
(wait this is logged right?)
[19:26:00]
<tumbleweed>
I think we're getting distracted :)
[19:26:06]
<indiebio>
ok, so ACTION from accommodaiton: I'm going to go ahead and book the whole of Fuller residence (229), base the contract and deposit on that
[19:26:21]
<cate>
just the deposit seems high. But when we should pay (end year or earlier)?
[19:26:23]
<tumbleweed>
tibid: agreed indiebio to book the whole of Fuller
[19:26:23]
<tibid>
Agreed: indiebio to book the whole of Fuller
[19:26:33]
<tumbleweed>
cate: I assume when we sign
[19:26:36]
<indiebio>
and then keep a arrangement to have rooms in Smuts for overflow, to be decided on a later stage
[19:26:42]
<tumbleweed>
but as I said, I think that shouldn't be an issue
[19:26:52]
<tumbleweed>
indiebio: given their cancellation policy
[19:26:58]
<tumbleweed>
I'd be tempted to over-book
[19:27:00]
<madduck>
which is?
[19:27:05]
<highvoltage>
tumbleweed: +1
[19:27:10]
<indiebio>
book out both Fuller and Smuts?
[19:27:23]
<tumbleweed>
highvoltage: cancellations/reductions before 45 days in advance look like they get a full refund
[19:27:27]
<tumbleweed>
err madduck
[19:27:33]
<madduck>
well then by all means
[19:27:37]
<madduck>
book it all
[19:27:45]
<madduck>
when is the downpayment due?
[19:28:00]
<tumbleweed>
section 4.1
[19:28:05]
<indiebio>
on page 3 of booking form:
[19:28:06]
<tumbleweed>
says No contract for accommodation shall come into existence unless
[19:28:07]
<tumbleweed>
and until the University has accepted and confirmed a booking and the Client has paid the relevant deposit
[19:28:09]
<indiebio>
per day X no. of guests X no. of nights X 50% = Deposit payable (For detailed information on payment period: see
[19:28:09]
<indiebio>
"1. A deposit calculated according to the following formula is required in order to secure your booking: Rate per person
[19:28:09]
<indiebio>
section – Clause: Deposit.)"
[19:28:31]
<tumbleweed>
a) 50% of the total amount is due with return of completed booking form and signed copy of UCT’s Terms & Conditions
[19:28:32]
<indiebio>
I can try to arrange less, but doubt they would fall for it
[19:28:45]
<madduck>
not unlikely they will
[19:28:54]
<tumbleweed>
seriously, I don't think that's an issue
[19:29:03]
<indiebio>
ok, so anyways, I will book and find out the details and get back to you
[19:29:06]
<madduck>
anyway, what happens if we cancel part of the booking? do we get surplus downpayment back?
[19:29:17]
<tumbleweed>
madduck: section 3
[19:29:25]
<madduck>
ok, sorry
[19:29:28]
<cate>
we need to convince DPL to release the funds (which should not be difficult), but we need some numbers for the debian revisors
[19:29:31]
<highvoltage>
tumbleweed: from me, -1 on using personal funds for deposits though (unless it's a last resort, I'm not sure what the precedent is for that)
[19:29:33]
<tumbleweed>
oooh
[19:29:35]
<tumbleweed>
b) A further 25% is payable 30 days after date of first payment.
[19:30:50]
<madduck>
huh?
[19:31:21]
<tumbleweed>
highvoltage: yeah, let's not discuss this here. I'm just saying I have the cash, and trust DebConf and the university. Not necessarily other parties we contract with, though...
[19:31:33]
<highvoltage>
ack
[19:31:46]
<madduck>
so the downpayment situation seems a bit unclear
[19:32:07]
<indiebio>
they do have a clause "unless the University agrees in
[19:32:07]
<indiebio>
writing to other payment terms." so this sounds like we can reach some agreement.
[19:32:10]
<madduck>
I think the best thing to do is to be frank with them and tell them that we are booking it all because it's not unlikely we'll need it
[19:32:25]
<indiebio>
I will find out more, and then bring it back.
[19:32:27]
<madduck>
but to also ask them to spell out what happens if we reduce the numbers >45 days beforehand.
[19:32:36]
<indiebio>
to you for discussion
[19:32:58]
<tumbleweed>
+1 to that
[19:33:02]
<madduck>
if we book 200% and downpay 50% of that, then we effectively paid it all already. So now if only 80% show up, do we get money back?
[19:33:09]
<cate>
madduck: it is explained in page 5. anu cancellation or reduction within 45-30 days
[19:33:09]
<madduck>
yes, more discussion with more details
[19:33:20]
<madduck>
cate: not the interaction with downpayment.
[19:33:48]
<madduck>
and specifically whether we get downpayment fully credited or refunded if needed
[19:34:40]
<indiebio>
so, R283*460*7*0.5 = R455 630. this now only for DebConf, as DebCamp is less, and we should deal with that separately, no?
[19:35:00]
<indiebio>
That's about 33 500 EUR
[19:35:11]
<tumbleweed>
so, 460 is probably too high
[19:35:21]
<indiebio>
So 460 is max residence capacity, and 7 days
[19:35:26]
<indiebio>
yeah
[19:35:30]
<indiebio>
350?
[19:35:30]
<tumbleweed>
is that one residence?
[19:35:39]
<indiebio>
229 in Fuller, and 230 in Smuts
[19:35:48]
<tumbleweed>
madduck: what size did you initially book for for dc15?
[19:36:05]
<madduck>
i booked the whole venue but had to agree on a minimum occupancy of 350
[19:36:08]
<indiebio>
how many DebCamp people does DC15 have so far?
[19:36:25]
<indiebio>
We can just start with Fuller only.
[19:36:42]
<madduck>
indiebio: if there is no downside starting big, it's better to keep the options as long as possible
[19:36:51]
<indiebio>
ok
[19:37:05]
<madduck>
and if the downpayment is refunded if we cancel >45 days in advance, then there is no reason to not just go for it
[19:37:06]
<wendar>
madduck: the downside to starting big seems to be the deposit, maybe we can negotiate on that
[19:37:20]
<madduck>
we have the money, as long as we can be sure that we're not sinking it
[19:37:23]
<tumbleweed>
presumably whatever deposit we make doesn't receive interest, so it's just the cost of that money
[19:37:28]
<wendar>
madduck: nod
[19:37:47]
<madduck>
tumbleweed: interest is 0 over here anyway ;)
[19:37:52]
<tumbleweed>
not in ZA :)
[19:37:54]
<wendar>
madduck: who do we need approval from on the DebConf side to make the deposit?
[19:37:59]
<madduck>
well, debian never collected interest.
[19:38:12]
<madduck>
wendar: cate can help you with that, as DebConf chair.
[19:38:24]
<indiebio>
and, am I the person whose details go on the contract, or someone more official?
[19:38:44]
<tumbleweed>
ideally a company, I think
[19:38:47]
<madduck>
well, that's a liability question
[19:38:49]
<tumbleweed>
I had a contact about that, and never followed up
[19:38:51]
<cate>
wendar: DPL is responsible for Debian funds, and we chairs we are the interface to DPL
[19:39:19]
<madduck>
indiebio: I would not sign anything personally, but we have to figure out what legal entity to use
[19:39:49]
<madduck>
tumbleweed: can you followup?
[19:39:55]
<indiebio>
ok, who can I ACTION on that?
[19:39:58]
<highvoltage>
DC15 founded an organisation (DebConf e. V.), wouldn't we do the same thing in SA?
[19:40:00]
<madduck>
How hard is it to create a throw-away non-profit in ZA?
[19:40:10]
<highvoltage>
(or am I misunderstanding?)
[19:40:15]
<madduck>
highvoltage: no, spot on…
[19:40:25]
<tumbleweed>
madduck: yeah, will do
[19:40:34]
<tumbleweed>
indiebio: +1 about not signing anything as you
[19:40:39]
<indiebio>
becoming more difficult... I need someone who can action on finding this out please - tumbleweed?
[19:40:54]
<tumbleweed>
tibid: agreed, tumbleweed to look into starting a company, further
[19:40:54]
<tibid>
tumbleweed: *blink*
[19:41:01]
<tumbleweed>
tibid: agreed tumbleweed to look into starting a company, further
[19:41:01]
<tibid>
Agreed: tumbleweed to look into starting a company, further
[19:41:07]
* tumbleweed
really must get him to support a comma, there
[19:41:11]
<highvoltage>
non-profit, afaik not that tough, if you don't want to pay tax... that's another story
[19:41:11]
<tumbleweed>
indiebio: me
[19:41:19]
<tumbleweed>
indiebio: nkukard was also going to look into that
[19:41:19]
<indiebio>
thanks
[19:41:30]
<indiebio>
can you do it please?
[19:41:37]
<madduck>
highvoltage: well, depends on the sponsoring situation and the tax rate. Generally, we don't want to pay tax.
[19:41:37]
<tumbleweed>
I will
[19:41:46]
<indiebio>
ok, cna we move on please?
[19:41:57]
<tumbleweed>
yeah
[19:42:01]
<indiebio>
4. Actual conference venue
[19:42:07]
<tumbleweed>
tibid: topic Venues
[19:42:07]
<tibid>
Current Topic: Venues
[19:42:11]
<indiebio>
I now have Leslie Social Sciences confirmed.
[19:42:21]
<indiebio>
I can't remember if wendar had a look at this venue?
[19:42:30]
<wendar>
I did, I loved the open central area.
[19:42:31]
<tumbleweed>
yep, she saw it
[19:42:38]
<wendar>
Not so sure about small meeting rooms?
[19:42:42]
<indiebio>
tumbleweed and ginggs know it, and I think the infrastructure is good as well (internet etc)
[19:42:44]
<wendar>
They seemed to all be enormous.
[19:42:51]
<indiebio>
there's lots of small ones on the lower level
[19:42:53]
<wendar>
Perfect for opening and closing
[19:43:01]
<wendar>
Also, not sure about wheelchair access?
[19:43:09]
<tumbleweed>
there is good wheelchair access
[19:43:12]
<indiebio>
there's lots of ramps everywhere
[19:43:13]
<tumbleweed>
the building has elevators
[19:43:14]
<wendar>
They were tiered with stairs
[19:43:16]
<tumbleweed>
and ramps
[19:43:19]
<wendar>
great!
[19:43:29]
<tumbleweed>
yeah, wheelchairs would have to come in at ground level, where the presenter is
[19:43:29]
<indiebio>
there is also a canteen, coffee shop, ATM's, so I think it's good
[19:43:35]
<wendar>
Overall, I'm pleased with the switch.
[19:43:47]
<wendar>
Not as modern or pretty, but a whole lot more flexible for our needs.
[19:44:06]
<tumbleweed>
does it have hack-lab type spaces?
[19:44:15]
<wendar>
We need to make sure we've got plenty of tables, chairs, and power in the main area.
[19:44:15]
<tumbleweed>
indiebio: I don't think I know the classrooms in it
[19:44:20]
<indiebio>
as in boardroom type seating or what?
[19:44:38]
<tumbleweed>
no, just flat room with tables
[19:44:43]
<indiebio>
not as many plugpoints
[19:44:55]
<wendar>
tumbleweed: I suspect we might just cordon off part of the enormous main area for hack-lab space.
[19:45:00]
<tumbleweed>
we'd put out multiplugs on tables
[19:45:05]
<cate>
are all hacklabs/talkrooms in the same building?
[19:45:08]
<tumbleweed>
wendar: downside of that is that it's kind of public
[19:45:09]
<wendar>
tumbleweed: though, I don't know about noise
[19:45:13]
<tumbleweed>
yeah
[19:45:15]
<wendar>
tumbleweed: nod
[19:45:26]
<indiebio>
I see now, the EBE_Faculty_23-06-2015_12h50_venue_confirmation.pdf form in the accommodation folder in git lists snape venues
[19:45:29]
<cate>
opening hours?
[19:45:37]
<tumbleweed>
I know Leslie commerce has lots of flat rooms
[19:45:41]
<wendar>
cate: talkrooms and enormous open spaces are all in the same building, not sure about quiet hacklabs
[19:45:40]
<highvoltage>
should we have a team on https://debconf.org/wiki/DebConf16/LocalTeamRoles for special assistance for any kind of disabled people who can help them in areas where access/hills/etc might be a problem?
[19:45:44]
<tumbleweed>
ah snape works
[19:45:59]
<tumbleweed>
or, no, those flat rooms were knocked down to build the new amphithere type lecture halls
[19:46:04]
<indiebio>
cate: we will try for swipe card access for 24 hour access.
[19:46:17]
<indiebio>
I did not get confirmation from venues, but normal students with student cards have that access
[19:46:32]
<indiebio>
the new snape has plugpoints everywhere :)
[19:46:39]
<wendar>
indiebio: if we get 24 hour access, and Leslie allows alcohol, that may solve the problem on that front :)
[19:46:47]
<indiebio>
ok, ACTION here: find the venue floorplans and plugpoints like we did for NEB
[19:47:06]
<tumbleweed>
tibid: agreed indiebio to find the venue floorplans and plugpoints for LSS
[19:47:06]
<tibid>
Agreed: indiebio to find the venue floorplans and plugpoints for LSS
[19:47:14]
<indiebio>
ACTION: highvoltage to add a local teamrole for disabled assistance
[19:47:24]
<wendar>
I wonder if we could rent a bunch of couches to fill one corner of the Leslie open area?
[19:47:38]
<indiebio>
so this all looks agreeable and starting to move, which is good :)
[19:47:55]
<indiebio>
oh yeah, totally, wendar. but let's look at that later.
[19:48:00]
<wendar>
nod
[19:48:09]
<tumbleweed>
floor plans (ish): http://www.icts.uct.ac.za/modules.php?name=News&file=article&sid=3363
[19:48:14]
<indiebio>
tumbleweed, please ACTION: highvoltage to add a local teamrole for disabled assistance
[19:48:27]
<indiebio>
can we move on?
[19:48:29]
<tumbleweed>
tibid: agreed highvoltage to add a local teamrole for disabled assistance
[19:48:29]
<tibid>
Agreed: highvoltage to add a local teamrole for disabled assistance
[19:48:33]
<tumbleweed>
move on
[19:48:37]
<cate>
blueprint are needed for network and video planing. We need only later, but probably it is simpler to ask them from the beginning
[19:49:11]
<indiebio>
we didn't have a problem getting it for NEB - that link has them
[19:49:20]
<indiebio>
5. Design
[19:49:25]
<tumbleweed>
tibid: topic Design
[19:49:25]
<tibid>
Current Topic: Design
[19:49:38]
<indiebio>
tamo, I've joined dropbox, haven't added to git, talk us through it while I do that please?
[19:50:16]
<tamo>
Hi yes I have opened a Dropbox folder with subfolders called Logo's, website and marketing
[19:50:49]
<madduck>
link?
[19:51:15]
<tamo>
I have done revised logo's as per our last meeting changing all to Deconf, and then worked on some website designed that I am tweaking and will send
[19:51:35]
<highvoltage>
oooh!
[19:51:38]
<indiebio>
it's on dropbox currently. Do you want me to add stuff to git or are you willing to go to dropbox, madduck? and if so, please give me an email
[19:51:50]
<tumbleweed>
indiebio: you can share folders on dropbox publically
[19:51:58]
<tumbleweed>
you just need to get a sharing URL
[19:51:58]
<tamo>
mad duck if I invite everyone with the group email that would work right?
[19:52:05]
<indiebio>
tamo, the dropbox folders are all empty, will you add stuff later?
[19:52:18]
<tamo>
Yes!!!!!
[19:52:33]
<indiebio>
tamo, how do you feel about these files being in a public folder on dropbox?
[19:52:38]
<tamo>
I have been a bit slow but getting my aact together
[19:52:52]
<indiebio>
I almost want to say no to public, there's weird people out there who steal designs
[19:52:55]
<wendar>
I took a look at the bits indiebio added to git this week, really loving it!
[19:53:02]
<indiebio>
yeah, me too!
[19:53:10]
<tamo>
I have a window from now until the 23rd July so can start sending website concepts
[19:53:15]
<indiebio>
but tamo is firm that that is not final!
[19:53:20]
<tamo>
GREAT!!!
[19:53:21]
<highvoltage>
yeah that logo in git is pretty nice
[19:53:29]
<indiebio>
wanted me to take it off, but I didn't :P
[19:53:45]
<highvoltage>
(although I think the font could be a bit better just my opinion)
[19:53:46]
<wendar>
we're used to seeing works in progress, we're developers :)
[19:54:03]
<tamo>
Those are the revised versions of the logo, and have done one or two more buts as happy with how they are forming so glad that there is positive feedback
[19:54:05]
<indiebio>
ok, so tamo, when you've put stuff in the folders we can chat more about it, yes?
[19:54:09]
<superfly>
I'm not with git, is there a web-accessible link, or a public-accessible repo to clone?
[19:54:34]
<tamo>
wendar great!
[19:54:42]
<indiebio>
erm. superfly, ask madduck
[19:54:48]
<tamo>
oops not figuring out the tab thing
[19:54:57]
<highvoltage>
superfly: are you on alioth?
[19:54:55]
<tumbleweed>
superfly: https://anonscm.debian.org/cgit/debconf-data/dc16.git/tree/Logo
[19:55:03]
<superfly>
highvoltage: negative
[19:55:13]
<tamo>
Yes definitely I would like to have stuff in by tomorrow
[19:55:30]
<tumbleweed>
superfly: some day you'll have to sign up :)
[19:55:38]
<indiebio>
can I move on to sponsor brochure while you sort out git, superfly?
[19:55:40]
<madduck>
superfly: let me know your alioth login and then I add you.
[19:55:43]
<tamo>
Which logo highvoltage
[19:55:57]
<superfly>
indiebio: carry on
[19:56:11]
<superfly>
madduck: uh, how do I get an alioth login?
[19:55:59]
<highvoltage>
tamo: https://anonscm.debian.org/cgit/debconf-data/dc16.git/tree/Logo/LOGO%27S_round_2_testa_23jun15.svgz
[19:56:12]
<tumbleweed>
there are multiple logos on the page
[19:56:17]
<indiebio>
6. Sponsor Brochure
[19:56:24]
<tumbleweed>
tibid: topic Sponsor Brochure
[19:56:24]
<tibid>
Current Topic: Sponsor Brochure
[19:56:28]
<madduck>
superfly: https://alioth.debian.org/account/register.php
[19:56:33]
<tamo>
ok there are 3 pages so was wondering which one you were looking at
[19:56:34]
<superfly>
ta
[19:56:41]
<indiebio>
madduck, I'm a bit confused about what you still need done on the brochure.
[19:57:08]
<indiebio>
you seem to sometimes have issues that need to be improved - perks in particular
[19:57:22]
<indiebio>
but then whenever I try something you say that what has been done worked perfectly. so I'm confused
[19:57:39]
<madduck>
yeah, at some point in time the fundraising team will need to discuss this stuff
[19:57:48]
<madduck>
and if only to say "let's do the same thing again"
[19:58:02]
<wendar>
indiebio: mainly, we need to get design on the brochure
[19:58:05]
<madduck>
I just thought we should have done this already
[19:58:13]
<wendar>
madduck: but we *did* discuss that in sponsors-team
[19:58:21]
<wendar>
madduck: we had two meetings with them on it
[19:58:26]
<madduck>
hm
[19:58:32]
<indiebio>
yes, so wendar, I feel that's the only thing left to do
[19:58:37]
<madduck>
wendar, indiebio: and the text probably needs to be dc16-ified, no?
[19:58:44]
<wendar>
madduck: already done
[19:58:46]
<indiebio>
with small tweaks like spelling mistakes and correct years as we go along
[19:59:13]
<indiebio>
I'm having trouble with git and the debian-sponsors folder.
[19:59:28]
<wendar>
madduck: it needs final review and fix, and it needs photos and design (color, backround)
[19:59:36]
<madduck>
ffs, I was looking at an old file.
[19:59:40]
<madduck>
SORRY
[19:59:47]
<wendar>
madduck: no prob :)
[19:59:57]
<indiebio>
I also have trouble with finding the most up to date one...
[20:00:08]
<indiebio>
can you tell me where it is and the filename, wendar, please?
[20:00:27]
<indiebio>
(and can you please email it to me? )
[20:00:46]
<indiebio>
so this feels ok then. moving on?
[20:00:47]
<wendar>
indiebio: debconf-data/dc16/fundraising/brochure
[20:00:58]
<wendar>
brochure.en.tex
[20:01:07]
<wendar>
I can generate a fresh PDF for you
[20:01:20]
<indiebio>
yes please
[20:01:55]
<indiebio>
so for the next meeting, I'm going to move design and brochure to be the first items.
[20:02:01]
<indiebio>
then, last item for this meeting:
[20:02:02]
<indiebio>
7. Prospective sponsors list
[20:02:09]
<tamo>
Perfect!
[20:02:10]
<indiebio>
tumbleweed, is tibit getting this?
[20:02:22]
<tumbleweed>
tibid: topic Prospective sponsors list
[20:02:22]
<tibid>
Current Topic: Prospective sponsors list
[20:02:25]
<tumbleweed>
tibid: minutes so far
[20:02:25]
<tibid>
Minutes available at http://corelli.tumbleweed.org.za/tibid-meetings/oftc-%23debconf16-capetown-2015-06-24-19-06-14
[20:02:28]
<tumbleweed>
indiebio: ^^
[20:02:30]
<indiebio>
wendar, (and nkukard), any progress here?
[20:02:35]
<indiebio>
thanks tumbleweed
[20:03:08]
<wendar>
indiebio: I haven't added any more to the list we have
[20:03:16]
<indiebio>
ok
[20:03:26]
<indiebio>
anything that needs to be done here apart from just adding more?
[20:03:40]
<wendar>
maybe plan a brainstorming session?
[20:03:48]
<indiebio>
Can you talk us through the procedure if we want to add more? as each sponsor potential has their own file, yes?
[20:04:11]
<wendar>
indiebio: aye, just create a file, or if you just want to email me a list of names, that's a good start
[20:04:18]
<wendar>
(I'm happy to do formatting work)
[20:04:22]
<indiebio>
is there a, e.g. .odt file with an overview? I think last time we spoke I requested that and someone saif that's doable?
[20:04:36]
<indiebio>
what folder, file name etc?
[20:04:45]
<wendar>
indiebio: it's doable, not done yet (.odt file)
[20:05:04]
<indiebio>
can you do that please? (just humour my noob ness please, I'll get there :) )
[20:05:26]
<wendar>
debian-sponsors/dc16/sponsors-list
[20:05:31]
<indiebio>
thanks
[20:05:43]
<wendar>
yes, I'll make a tool to build a spreadsheet overview
[20:05:53]
<tumbleweed>
does that mean we're done?
[20:05:56]
<indiebio>
excellent, that folder alreadty gives a high level overview
[20:06:03]
<indiebio>
pretty much tumbleweed.
[20:06:11]
<indiebio>
next meeting in a month or sooner?
[20:06:16]
<tumbleweed>
tibid: topic next meeting
[20:06:16]
<tibid>
Current Topic: next meeting
[20:06:42]
<indiebio>
22 July?
[20:06:52]
<tumbleweed>
that's a month before debconf
[20:07:01]
<indiebio>
yes
[20:07:06]
<tumbleweed>
we have to prepare a presentation for debconf
[20:07:13]
<indiebio>
urgh.
[20:07:15]
<tumbleweed>
which also means locking down some things, like dates
[20:07:22]
<tumbleweed>
well, I guess we just present where we are
[20:07:27]
<madduck>
you may. and we did it at dc14 in 30 minutes ;)
[20:07:32]
<indiebio>
OK, meeting 8 July, focus mainly on design, brochure, presentation
[20:08:07]
<madduck>
and 22 July for contracts, budget etc?
[20:08:13]
<tumbleweed>
I'll try to make progress on a legal entity in the next week
[20:08:15]
<indiebio>
yes.
[20:08:17]
<madduck>
also, 1830 UTC or 1900 UTC like today?
[20:08:24]
<indiebio>
I'm easy either way.
[20:08:30]
<cate>
dates are not so important for the presentation, but a feel about the venue, about how to get there and visa/travel/etc. would be nice
[20:08:34]
<indiebio>
18:30 UTC
[20:08:43]
<indiebio>
cate, all of that is on the bid page already
[20:08:55]
<tumbleweed>
although we need pictures of the venues we want in LSS
[20:08:57]
<cate>
indiebio: you need to present them
[20:09:06]
<indiebio>
yup.
[20:09:23]
<tumbleweed>
and the pub, for that matter :P
[20:09:25]
<indiebio>
noob question, what's the best ppt format for you geeks? I'm guessing a powerpoint won't go down well
[20:09:28]
<cate>
people are more worried about that, then beer and meals
[20:09:31]
<superfly>
18:30 UTC is fine, but no earlier
[20:09:32]
<tumbleweed>
indiebio: PDF :)
[20:09:35]
<superfly>
(for me)
[20:10:00]
<madduck>
end the meeting before we get into powerpoint-related topics please.
[20:10:01]
<madduck>
;)
[20:10:08]
<tumbleweed>
yeah, and I want to go get lunch
[20:10:14]
<highvoltage>
cool, thanks everyone
[20:10:17]
<tumbleweed>
tibid: end meeting