Minutes from Meeting about Umonya Progress 1 Convened at 2010-07-07 17:35:33.629935 by marcog in #algorithm on shadowfire Minutes ======= [17:35:33] STARTED (marcog) [17:39:25] AGREED: bob to confirm with michiel if we have both lab A&B (marcog) [17:40:34] AGREED: tumbleweed to ask craig about accounts when he returns in 1.5 weeks (marcog) [17:45:11] AGREED: HayleyM to email female tutors (marcog) [17:45:20] AGREED: TheKro to email stellies tutors (marcog) [17:52:07] AGREED: ShadowMaster to talk to bernie about aug food (marcog) [18:45:38] ENDED (tumbleweed) Present ======= * Hayley (HayleyM) * Stefano (tumbleweed) * Kosie van der Merwe (ShadowMaster) * Vaughan * Marco (marcog) * Henk (Zy) * Robert (bob) * Steve (TheKro) * Graham Manuell (graham) * Yaseen Hamdulay (Hamdulay) Raw Log ======= [17:35:33] tibid: start meeting about Umonya Progress 1 [17:35:33] * tibid gets out his memo-pad and cracks his knuckles [17:35:45] ok, we all here? [17:35:48] tibid: i am Marco [17:35:48] marcog: Alrighty [17:35:54] tibid: I am Stefano [17:35:54] tumbleweed: Done [17:36:03] I am Graham Manuell [17:36:05] tibid: I am Hayley [17:36:05] HayleyM: Yessir [17:36:06] tibid: I am Robert [17:36:06] bob: Righto [17:36:10] tibid: I am Steve [17:36:10] TheKro: Alrighty [17:36:13] graham: address the bot [17:36:15] tibit: I am Graham Manuell [17:36:25] fail [17:36:27] tibid: I am Yaseen Hamdulay [17:36:27] Hamdulay: Done [17:36:36] tibid: I am Graham Manuell [17:36:36] graham: Done [17:36:43] ok, we seem to be missing Michiel and ShadowMaster [17:36:49] tibid: who is t3h 4w3sum? [17:36:49] TheKro: Erk, dunno [17:36:50] otherwise rest are alive [17:37:13] Anyone got ShadowMaster's phone number? Give him a misscall.... [17:37:17] first thing, can we settle on a progress meeting in 2 weeks? [17:37:17] aaah hang on [17:37:22] i don't have international [17:37:32] wed 21 june 20:00 [17:37:33] tibid I am Kosie van der Merwe [17:37:33] ShadowMaster: Okay [17:37:55] marcog: should be fine [17:37:58] marcog: i'll miss, but that shouldn't be a problem [17:38:01] no disagreements [17:38:07] TheKro: ya that's fine [17:38:12] ok, so [17:38:30] michiel is unfortunately not here, but i believe we have a venue for august [17:38:34] for the planned weekend [17:38:39] no accounts afaik [17:38:48] Venue being Sci Lab? [17:38:53] yes [17:39:09] i am not 100% sure if we have both, bob can you confirm with Michiel? [17:39:10] fine with me [17:39:17] will do [17:39:25] tibid: agreed bob to confirm with michiel if we have both lab A&B [17:39:25] Agreed: bob to confirm with michiel if we have both lab A&B [17:39:37] tumbleweed: can you check with craig about accounts? [17:39:39] since i'm not there [17:39:42] marcog: craig is on leave [17:39:46] ah crap [17:39:50] when is he back? [17:40:01] in 1.5 weeks, IIRC [17:40:15] ok, can you ask him when he's back then? [17:40:18] sure [17:40:34] tibid: agreed tumbleweed to ask craig about accounts when he returns in 1.5 weeks [17:40:34] Agreed: tumbleweed to ask craig about accounts when he returns in 1.5 weeks [17:40:44] ok, tutors [17:40:53] we seem to be going good with signups [17:41:00] but a few haven't filled in the form [17:41:12] Vaughan: you're one of them :P [17:41:15] Form? Being doodle? [17:41:17] huh? [17:41:19] ya [17:41:28] tumbleweed: can you prod jason when he's in? [17:41:29] my bad - i must still identify places to forward your mail to at stellies. [17:41:32] maybe we should put it in the topic [17:41:39] marcog: will do, I think he's busy driving home [17:41:51] tumbleweed: kk [17:41:58] tumbleweed: can you also see if flora is still keen? [17:42:11] sorry, you're our man in the lab :) [17:42:11] I guess I can [17:42:14] thanks [17:42:25] TheKro: what do you want to forward? [17:42:31] then i dunno who can prod brent [17:42:50] HayleyM: can you email the girls i have down on the list? [17:43:01] I will email them [17:43:04] i don't know them but hussein recommended them [17:43:06] thanks [17:43:07] bob: the link to the UCT tutoring schedule. I wanna set one up for Stellies, and then forward to all the possible tutors at stellies together [17:43:14] I only know one of them [17:41:35] Vaughan: http://www.doodle.com/tn2twkhsbuu4q5eb [17:43:34] marcog: i can't do it now [17:43:36] HayleyM: i don't think any of us know them :/ [17:43:41] Alright TheKro. We haven't publicised it yet though have we? But we discuss later in the agenda... [17:43:42] Vaughan: np [17:44:13] TheKro: the item there is if you have any tutors you could send to the uct course [17:44:23] TheKro: to give them some exposure [17:44:31] /preparation [17:44:45] Good idea [17:44:54] yeah - but it makes more sense to email everyone once about tutoring (for both the stellies and UCT courses) [17:44:54] anyways overall i think we'll be fine numbers-wise [17:45:01] that is true [17:45:02] Yeah. [17:45:11] tibid: agreed HayleyM to email female tutors [17:45:11] Agreed: HayleyM to email female tutors [17:45:20] tibid: agreed TheKro to email stellies tutors [17:45:20] Agreed: TheKro to email stellies tutors [17:45:36] ok, lecturers for august are confirmed [17:45:46] i've put up a draft schedule [17:45:55] if anyone has any comments, send them my way [17:46:06] link? [17:46:10] nevermind [17:46:19] bob is the only lecturer actually here, so no point going into detail [17:46:25] bob: on the agenda [17:46:49] course notes, HayleyM now that we have a draft schedule [17:46:53] alrighty [17:47:06] can you arrange for the lecturers to tidy up their notes? [17:47:07] HayleyM: I was originally set to do August notes, but if you want to thats fine by me :P [17:47:26] and then perhaps get people like ShadowMaster, Vaughan, Hamdulay, etc. to help write some better exercises [17:47:38] But we can also set a time and go through it together if you want, (online) [17:47:54] probably better doing it together [17:48:29] ok, well bob just check with HayleyM afterwards [17:48:40] kk [17:48:41] bob, we confirmed for wing ide? [17:48:48] Yes [17:48:49] Pretty much [17:48:53] kk [17:49:07] maybe try see if craig can get it installed [17:49:09] but we need to do a test to see if it works in sci lab. ShadowMaster: you're in the area I believe? [17:49:10] even if on a network drive [17:49:18] would make life much simpler [17:49:26] network drive should work according to our preliminary results [17:49:40] bob not atm but I'll have to go to uct for letters [17:49:53] (note re exercises: some of the current exercises are a bit insane for beginners, with much easier ones later - good idea to make them incrementally more difficult, perhaps with challenge ratings - intro, medium, challenging) [17:50:06] Alright, can you test Wing IDE on a flash drive when you go up there? [17:50:09] TheKro: exactly what we want to work on [17:50:21] TheKro: another problem is the content required but we'll tru to fix this [17:50:25] TheKro: Good idea to include ratings [17:50:44] ShadowMaster: when you go to uct, can you speak to bernie about lunch? [17:51:13] gar [17:51:23] HayleyM and I will try and grade them and make sure that all prerequisites are met and stuff. [17:51:41] ShadowMaster: you're food man and one of the few in the area [17:51:45] yes [17:52:01] Where are the current notes stored for editing? [17:52:02] unfortunately I haven't really had contact with bernie yet [17:52:07] tibid: agreed ShadowMaster to talk to bernie about aug food [17:52:07] Agreed: ShadowMaster to talk to bernie about aug food [17:52:21] ShadowMaster: there's a beginning to everything :) [17:52:29] lol [17:52:29] ok [17:52:35] she doesn't bite [17:52:42] she's very friendly, unlike jane [17:52:47] I can imagine [17:52:52] jane I'm not sure about [17:52:54] AV equipment [17:52:58] tumbleweed, Vaughan [17:53:04] ? [17:53:06] so we have 2 cameras [17:53:19] Vaughan: for networking [17:53:24] ya [17:53:24] but we need to finalise on mic [17:53:28] HayleyM: they're on the algorithm/olympiad server in SVN [17:53:47] marcog: yeah, we need to move that clug-committee discussion forward [17:53:49] tumbleweed: do you want to give the current options, since you know them better than me [17:53:59] marcog: well, I don't know why we are curretly stalling [17:54:16] tumbleweed: we need to decide on a mic [17:54:17] marcog: but we are trying to find a wireless mic setup that meets three needs [17:54:22] yes [17:54:44] noisy geekdinners (where the speaker may not have pockets), and people may watn to ask questions [17:55:01] clug and alg circ, which are pretty similar. Single speaker wearing a mic that tehy don't have to hold [17:55:26] except AC for the python courses would like to get questions from the kids [17:55:38] i like the walkie talkie idea [17:55:41] aah, I saw no mention of that [17:55:46] how do walkie talkies help anything? [17:55:52] well that's what you pasted from HayleyM [17:56:01] we can get questions from distant labs [17:56:13] oh, I see. now I understand [17:56:43] um, yes there isn't really a good solution for that [17:56:51] now I'm confused, I suggested multiple mic inputs [17:57:08] HayleyM: to do that properly, you need a mixing desk [17:57:16] HayleyM: we were discussing on the clug list a solution to that being walkie talkies [17:57:17] which generally results in multiple mic + receiver pairs [17:57:30] marcog: discuss after meeting? [17:57:32] marcog: that wasn't clear btw, I just thought "wtf?" and moved on [17:57:35] TheKro: sounds good [17:58:11] bob: mind if i leave you guys? :( [17:58:24] they're leaving for the soccer :( [17:58:33] who is what? [17:58:52] soccer [17:59:02] i think you can handle the rest [17:59:05] sorry guys [17:59:07] haha, I have a 20 min train ride to the beer garden to watch soccer, going to be v. late [17:59:08] alrighty sure thing [17:59:08] important game [17:59:14] kk [17:59:14] gl [17:59:15] cheers [17:59:48] tumbleweed: Vaughan. We can use projectors from [17:59:58] src right? [18:00:23] from src? [18:00:23] (Those are the ones we used at the last course amiright?) [18:00:35] i wasn't involved then [18:00:38] What do you UCT people call the student representative committee thing? [18:00:57] tumbleweed: ? [18:00:57] bob: moving on to sponsorship letter, you need to list explicitly what the company will get from AC/Umonya [18:01:10] The SRC doesn't have sound, the societies office does [18:01:36] either way, i think we'll be renting Projectors and sound, not buying them [18:01:42] So at some stage they need to be booked/rented [18:02:21] tumbleweed: you gonna make sure the AV eq discussions go further after the meeting? [18:02:33] Alright, we can do it after the meeting [18:02:48] HayleyM: In the last paragraph I describe what they can gain [18:02:51] Go to the societies office and fill in a form to book with Trevor [18:02:59] but you think I should make it more explicit [18:03:21] Okay, who's at UCT that can book them? tumbleweed or ShadowMaster? [18:03:25] sorry, was afk [18:03:51] * tumbleweed can get up to 3 projectors from SRC [18:04:00] but they may not like me booking all 3 [18:04:00] orsm. Should you book in advance? [18:04:08] I think CS also has 1 [18:04:11] We'll need at least 2 [18:04:26] prefferably 3, remember we used 2 for the one lab last time [18:04:28] ok, I'll give them a visit tomorrow [18:04:33] and now we'll be using 2 labs [18:04:34] bob: I can't get back to look, ZA sites have been bombing out all day [18:04:47] HayleyM: Seacom down [18:04:52] nm [18:05:39] Steve you probably also have experience in this regard [18:05:51] TheKro: could you read through that proposal and give me feedback? [18:05:54] yeah, used the wrong link, was looking at the flyer [18:05:58] :P [18:06:07] are you on the flyer now? [18:06:20] i thought you were still trying to agree on soemthing about AV equipment [18:06:22] Its more explicit than this morning [18:06:42] We're now on the Sponsorship letter [18:06:59] tumbleweed: will be booking projectors tommorow [18:07:12] I'll talk tothem about sound stuff too [18:07:16] cool thanks [18:07:21] 2-3 speakers + mic? [18:07:28] mixing desk if possible [18:05:13] http://pastebin.com/jLaZpDN2 <- not ZA... [18:07:48] AC has >9K members? serious? [18:07:48] tumbleweed: the speakers need to be in two rooms, but I'm sure that won't be hard. 3 should be fine [18:08:03] Not sure if mixing desk is really neccessary though [18:08:20] TheKro: [things in brackets] need to change [18:08:21] bob: it'll make life easier [18:08:35] tumbleweed: do you know anyone on UCT ballroom comm? They have a receiver that if you set the mic's to the same frequency can have more than 1 mic [18:08:41] okay, well I trust your expertise tumbleweed :P [18:09:16] HayleyM: I assume you know someone on ballroom committee. Could you ask them? [18:09:40] At least that's what the ballroom tech guy who asked me to buy it told me it did [18:09:47] I am the ballroom chair... [18:09:50] HayleyM: I know various people in ballroom (everybody seems to be a member, don't know who's on the comm tohugh) [18:09:52] bob: "future projects" is too vague - do you know Google's stance on co-sponsorship yet? [18:10:06] TheKro: they've allowed it [18:10:12] I'm just not there check it out, i'll email and ask [18:10:15] I wasn't sure if I should mention it in the letter though [18:10:32] "The course is free...." -> "We would love to be able to make this course free to the learners...." [18:10:42] because I don't know if its appropriate to ask for two seperate courses at once. [18:10:59] One course at a time [18:11:03] TheKro: but it would be free either way... or should I just say that [18:11:19] bob gives them more incentive [18:11:30] if you don't get money, how will it be free? [18:11:43] bob: you're showing them how their contribution _will_ make a difference [18:11:45] We won't include any of those things [18:11:49] bob: Maybe put in a section that if you are not able to at the current time, would they be open to sponsorship in the future [18:12:03] No food, no shirts, no av hire etc. [18:12:31] HayleyM: Alright. I could do that. [18:12:44] I know some places have allocated budgets for this year but not next year [18:13:18] Alright. That makes sense. Will phrase it like that then [18:13:52] Okay, and anyone got any other ideas for who I should send the letter to? [18:14:07] Also, do I send it one at a time... [18:14:20] or all at once? What happens if more than one company says yes? [18:14:31] Send one at a time [18:14:34] bob: yes, you personalise as much as you can [18:14:51] Normally they have a fairly quick response time [18:15:01] Which order? The order listed there? [18:15:11] Just include a desired response time in your letter then, as well [18:15:15] so people don't sit on it [18:15:31] Alright. Will do. [18:15:36] the order looks fine [18:15:52] I'd first go with past sponsor, unless you had a problem with them [18:16:14] companies like building a relationship, and they know what they're signing up for - more likely to say yes [18:16:54] TheKro: good idea. Also, if we get a sponsor immediately, should I send to another company for Stellenbosch course? [18:16:59] is meeting still going on? [18:17:03] sorry I'm late [18:17:18] Hey Zy, yeah it is [18:17:32] bob: talk about stb course another time [18:17:32] tibid: minutes so far [18:17:32] Minutes available at http://holst.cs.uct.ac.za/~stefanor/tibid-logs/meetings/shadowfire-%23algorithm-2010-07-07-17-35-33 [18:17:36] Zy: ^ [18:17:38] bob: after the meeting [18:17:45] ty tumbleweed [18:17:59] okay. will do. Then we can move onto Advertising [18:18:18] Michiel unfortunately isn't here. He's going to handle emailing the schools and stuff. [18:18:22] ShadowMaster: how's the post doing? [18:18:30] wait sorry [18:18:38] first you guys need to criticize my posters :P [18:19:04] that is under advertising :P [18:19:09] The first link is just an informational page that can probably be sent to teachers, put on mailing lists, on the website etc. [18:20:02] ty [18:20:31] oh, that reminds me. if we are doing sponsorship requests, do we not want to get the website a little more polished first? [18:20:44] The second one is a poster that could be stuck up in schools, or made as an advert in newspapers for example. [18:20:53] tumbleweed: ideally [18:21:07] bob: I mean, good first impressions are important [18:19:49] http://pastebin.com/eDX0LNzs <- for HayleyM without ZA bandwidth :P [18:21:17] yes ideally we would want polished site [18:21:24] the poster is a little overpowering, can we lessen the blue [18:21:34] Seeing as people want to look at the website first. I haven't included website in sponsorship letter yet. [18:21:38] HayleyM: I can make it Black [18:21:40] the letter is fine [18:22:35] can we reduce the number of fonts? it's a bit chaotic [18:22:38] Any other comments about the poster? I heard too many fonts before [18:22:45] bob: Are you emailing sponsorship requests or post? [18:23:01] tibid I am Henk [18:23:01] Zy: Sure [18:23:01] yip alright. So the big area of concern is that jaggered area in the middle [18:23:02] HayleyM: email [18:23:42] tumbleweed: you think I should change the bottom and top fonts? [18:24:13] To which one? If only the python font was freely available. (Flux Regular if anyone can find it send it my way ;) [18:24:23] bob: stb bias: would be nice if the poster gave info for stb and uct courses [18:24:23] bob: it's hard to say, I just get the impression of a cheap flyer [18:24:30] then we only need one flyer [18:25:05] TheKro: It should be easy to change it to a Stb poster. For sending to stellebosch schools or for inclusion in stellenbosch newspapers [18:25:13] or do you think a combined one would be better? [18:25:35] bob: the four sections look completely different. the only common is the blue [18:25:37] bob: depends on how you want to market, i don't mind either way [18:25:37] Don't think combined [18:25:46] bob: it needs some way to integrate them together [18:25:54] Okay, so which of the four sections do you prefer? [18:26:01] bob: it could be nice to give ppl a choice - perhaps going to the other venue if the can't make the course on the other days [18:26:12] bob: less fonts would probably help too. and possibly losing teh jagged edges [18:26:38] TheKro: the choice WILL be on the website. But I see what you mean if they see a poster and get excited and then realise they can't make the date they might not even bother to go to the website [18:26:39] * TheKro is ducking now, sorry - off to see soccer [18:26:53] (or keep them for the python thing but not again for the middle block) [18:27:13] ja, what tumbleweed says [18:27:19] Get a graphic designer to do: An Introduction To [18:27:20] COMPUTER PROGRAMMING [18:27:20] with Python [18:27:25] ciao for now [18:27:05] (Details on other courses at umonya.co.za) ? [18:27:44] Cheers TheKro. [18:27:58] Do we know any graphic designers? [18:28:18] Ian? [18:28:40] is he one? [18:28:43] i think i we need to choose a font, i like all of them except the bold one "in grade ..." [18:28:43] only know ones that will charge you [18:28:48] *if we [18:29:24] bob: I asked my flatmate (architect): "It's so crazy it might just work" [18:29:30] Sigh. this is hard. [18:29:35] Lol tumbleweed [18:29:57] bob: if it's any consolation, i like your poster ;) [18:30:01] well, mainly [18:30:31] Thanks graham :P Okay. I'll look at finding some graphics designers/doing some rewrites of it. I'll keep you guys posted? [18:30:53] ShadowMaster: letters? [18:30:53] awesome, moving on...the soccer is starting [18:31:13] bob: however, I have no major objections - it's ok by me [18:31:18] ok well I forgot about them but I'll look at it tomorrow [18:31:38] Fail ShadowMaster. Seriously [18:31:44] though I need to know roughly how many letters I'll need to pring [18:31:46] *print [18:31:48] Where is Hamdulay? He's helping you right? [18:31:53] yeah [18:32:28] ok. quick quick... [18:32:46] Shucks to tell you the truth I'm not sure. Around 300? [18:32:57] Between you and Michiel you'll sort it out though right? [18:33:20] Michiel: needs to stop being dead though [18:33:26] Sigh and Ryan aren't here [18:33:33] Ok, the website seems to be functional (has an info page at least). I saw the application form is there but not all the fields are present (asking to describe process) [18:34:04] bob did you help last time? [18:34:04] I do believe ryan's working on it. I did send an email about the application form to him, but no response yet [18:34:25] with the letters [18:34:31] ShadowMaster: wrt posting letters? No. Wasn't involved there [18:34:33] move on then, we'll wait for his reply [18:34:57] so bob I can only send out the letters when the posters are finished? [18:35:11] Okay. and besides the website and Stellenbosch course [18:35:26] (steve is gone) is project Umonya [18:35:27] Stellenbosch date confirmed? [18:35:38] but I think we leave that meeting till next time. [18:35:46] Date is 18 September [18:36:03] There've been no objections to it, so it should be fine [18:36:08] only 18 Sept or 18-19 Sept? [18:36:26] The lecturers are confirmed, but we should probably make a doodle for who wants to tutor there. [18:36:40] We should probably also talk about arranging a Shuttle? [18:36:45] Or will we just carpool? [18:37:19] carpool [18:37:27] it'll be cheaper [18:37:40] jammie shuttles are expensive [18:37:42] Its probably the easiest. But we might look at repaying for petrol from funds if we get any? [18:37:51] pay for petrol [18:38:18] is it going to be a 2 day course? do I need to look for B&B accomm? [18:38:39] HayleyM: I think it will be easier to drive back in the evenings [18:39:01] Its around 50 minutes [18:39:01] ok [18:39:46] Okay. Are you guys keen to do Umonya Meeting at another stage. Seeing as everyone wants to watch soccer? [18:40:01] I don't mind [18:40:04] yes [18:40:22] Okay. Then when? [18:40:43] Most of it can be left to next progress meeting [18:40:50] Hey who took beenies vs shirts out of the agenda?!?!? [18:40:56] not tomorrow, otherwise whenever for me [18:41:03] lol bob [18:41:10] I'm just curious about jhb and durban contacts [18:41:23] HayleyM: I haven't got to JHB at all [18:41:34] KZN hasn't replied, but I'll ping again [18:41:44] I hope it wasn't me [18:42:16] But you're right. Thats actually top priority. [18:42:30] I'll phone KZN guy again [18:42:49] But does someone else want to help with JHB? [18:42:54] bob: You also need to sign up for ICT Conference as co-presenter before next week [18:43:01] HayleyM: link [18:43:36] kk will do that now [18:43:27] http://www.conf2010.school.za/ [18:43:57] You guys want to vote on shirts vs Beenies? [18:44:11] Do we have a contact in JHB already that we need to talk to again? [18:44:38] HayleyM: did you get a confirmation from ICT Conference? [18:44:52] anyway, i'm off. cheers guys [18:44:54] HayleyM: Our only contact is DougX [18:44:58] Cheers Graham [18:45:08] no, deadline hasn't passed yet for review [18:45:10] are we done? [18:45:12] But he's not actually involved in the universities [18:45:30] Yes. tumbleweed tell tibid the meetings over [18:45:38] tibid: end meeting