Convened at 2010-08-10 19:32:12.430259 by marcog
in #algorithm on shadowfire
[19:32:12]
<marcog>
tibid: start meeting about Umonya Payment
[19:32:12]
* tibid
gets out his memo-pad and cracks his knuckles
[19:32:28]
<marcog>
ok, so first thing
[19:32:34]
<marcog>
graham: when do you guys leave?
[19:32:39]
<marcog>
and when do you return?
[19:33:31]
<graham>
thursday to mom 23rd i think
[19:33:34]
<graham>
*mon
[19:34:13]
<marcog>
ok, so then i'm happy taking over this while you're away
[19:34:14]
<ShadowMaster>
graham: has 24 moms
[19:34:38]
<graham>
marcog: ok. cool
[19:34:43]
<marcog>
the afrigraph form just needs the EIN, right?
[19:34:49]
<marcog>
where do we get this from?
[19:34:52]
<graham>
i believe so
[19:35:05]
<Hayley>
what is an EIN?
[19:35:08]
<graham>
marcog: the other form i emailed you needs to be completed
[19:35:24]
<graham>
but i don't know how long it takes to process.
[19:35:25]
<marcog>
graham: ss-4?
[19:35:28]
<graham>
ja
[19:35:36]
<graham>
i think we should speak to google about it
[19:35:49]
<marcog>
and is this to get afripgrah an EIN? or UCT? or AC?
[19:36:25]
<graham>
i was assuming afrigraph as they are down on the W-8BEN form as the company being paid
[19:36:49]
<marcog>
kk
[19:37:04]
<marcog>
who do we send the completed ss-4 form to?
[19:37:23]
<graham>
marcog: btw. i think i should pay bernie before i live. do you have her account details?
[19:38:18]
<graham>
marcog: marcog: apparently, "Generally, you can apply for and receive an
[19:38:18]
<graham>
EIN online using the Internet.
[19:38:20]
<graham>
"
[19:38:54]
<marcog>
looking for bank details, although i think i only have paper copy
[19:39:07]
<graham>
no. we need to use telephone or fax or mail as we aren't in America
[19:39:09]
<marcog>
have you got a link to the application page?
[19:39:16]
<marcog>
meh
[19:39:49]
<marcog>
Apply By EIN Toll-Free Telephone Service
[19:39:49]
<graham>
hmm. ok. only seen this now. it can be done in 24hours by phone
[19:39:50]
<marcog>
Taxpayers can obtain an EIN immediately by calling the Business & Specialty Tax Line at (800) 829-4933. The hours of operation are 7:00 a.m. - 10:00 p.m. local time, Monday through Friday. An assistor takes the information, assigns the EIN, and provides the number to an authorized individual over the telephone. Note: International applicants must call (215) 516-6999 (Not a toll-free number).
[19:40:15]
<marcog>
if you give me all the details then i can make the call now
[19:40:23]
<marcog>
since it'll cost you $$$
[19:40:45]
<graham>
ja. thanks, but i don't think we have all the details yet
[19:40:55]
<graham>
but maybe we can work a plan
[19:41:06]
<marcog>
what do we still need?
[19:41:22]
<graham>
lemme check email i sent to James
[19:41:28]
<marcog>
kk
[19:42:59]
<graham>
type of entity, is it a limitted liability company
[19:43:22]
<graham>
i am also not sure about name of reponsible party and executor/administrator
[19:43:56]
<graham>
but more than anything, because this is for afrigraph, i don't think we can go ahead without the ok from James
[19:44:48]
<marcog>
i highly doubt it is a LLC
[19:44:57]
<marcog>
for name, we can put Afrigraph
[19:45:29]
<graham>
marcog: i mean line 7a
[19:46:53]
<graham>
For all other entities, “responsible party” is the person
[19:46:53]
<graham>
individual, directly or indirectly, to control, manage, or direct
[19:46:53]
<graham>
the entity and the disposition of its funds and assets.
[19:46:53]
<graham>
or assets in the entity that, as a practical matter, enables the
[19:46:53]
<graham>
who has a level of control over, or entitlement to, the funds
[19:47:15]
<marcog>
ok, that you have to ask james
[19:47:29]
<graham>
ja
[19:48:02]
<marcog>
graham: sent you bernie's account details
[19:48:06]
<graham>
cool
[19:48:23]
<marcog>
ok, so it's just that name and then we're done?
[19:48:52]
<marcog>
can you fill it in again and print to PDF, then send that to James asking him to check the details + give the name
[19:48:55]
<marcog>
CC me
[19:49:03]
<marcog>
and tell him to keep me CC'ed
[19:49:12]
<marcog>
and i will continue it after you've left
[19:49:27]
<graham>
marcog: no. also 'care of' person + type of organisation
[19:49:42]
<graham>
ok. will do
[19:49:59]
<marcog>
ok well ask him for the missing entries
[19:50:31]
<marcog>
ask him if he is okay with making the call himsefl
[19:50:51]
<graham>
ok
[19:50:55]
<marcog>
cause they might ask me to prove my identity and not accept me calling
[19:50:57]
<marcog>
etc.
[19:51:33]
<marcog>
then once we have that, the other form is done? besides the EIN?
[19:52:22]
<graham>
marcog: i believe so
[19:52:38]
<marcog>
ok, then send that to james at the same time for checking
[19:52:45]
<graham>
ok
[19:52:53]
<graham>
is james happy to do all of this?
[19:53:31]
<marcog>
well he won't want to sign if he hasn't checked it anyways
[19:53:39]
<graham>
true
[19:54:05]
<marcog>
perhaps let me call the number now and see if they can tell me if i can apply on james' behalf
[19:54:57]
<graham>
good idea
[19:55:16]
<marcog>
let me do that right now
[19:55:22]
<marcog>
i believe it's within their office hours
[20:00:59]
<graham>
marcog: we are applying in 'compliance with IRS withholding regulations', correct?
[20:03:03]
<marcog>
back
[20:03:05]
<ShadowMaster>
marcog: how many python courses have we had?
[20:03:07]
<marcog>
graham: ??
[20:03:13]
<marcog>
ShadowMaster: 2
[20:03:34]
<ShadowMaster>
cool so I'm writing sponsorship letter
[20:03:56]
<marcog>
graham: ok, so if we have a completed + signed form we can call them => they give fax number => we fax => they give number within 5 minutes
[20:04:02]
<marcog>
ShadowMaster: nice
[20:04:08]
<ShadowMaster>
I'll pastebin now
[20:04:14]
<marcog>
graham: and this any of us can do
[20:04:26]
<marcog>
ShadowMaster: wait till after meeting so we can get this out the way :P
[20:04:27]
<ShadowMaster>
marcog: can I offer that we will mention sponsors in media we have control over?
[20:04:31]
<ShadowMaster>
ok
[20:04:33]
<ShadowMaster>
lol
[20:05:23]
<marcog>
graham: so if you can complete the form as much as possible, then print to PDF, send to james, get him to fill in the rest by hand after printing + sign
[20:05:50]
<marcog>
then get that scanned
[20:06:02]
<marcog>
then i can handle the rest
[20:06:39]
<marcog>
then i can finish off the other form, ask james to sign and then hand it to google along with account details
[20:07:07]
<graham>
ok. great. thanks
[20:07:28]
<marcog>
anything else?
[20:07:36]
<graham>
marcog: in the SS-4 form it says reason for completing the form
[20:08:02]
<graham>
at the moment i have IRS witholding regulations
[20:08:14]
<marcog>
banking purpose => receive grant from US company
[20:08:15]
<marcog>
?
[20:09:20]
<marcog>
oh graham, another thing
[20:09:29]
<graham>
for example, a bowling league for depositing dues
[20:09:29]
<graham>
or an investment club for dividend and interest reporting)
[20:09:30]
<marcog>
payee name on the check?
[20:09:36]
<graham>
is this right?
[20:09:44]
<graham>
marcog: ?
[20:09:57]
<bob>
marcog
[20:09:59]
<marcog>
ya it should be ok, i don't think it matters majorly
[20:10:03]
<bob>
sorry Im late
[20:10:04]
<graham>
ok
[20:10:18]
<marcog>
graham: i mean, the check we're getting from google - they asked for a payee name
[20:10:21]
<marcog>
bob: hye
[20:10:22]
<marcog>
*hey
[20:10:26]
<marcog>
tibid: minutes so far
[20:10:26]
<tibid>
Minutes available at http://holst.cs.uct.ac.za/~stefanor/tibid-logs/meetings/shadowfire-%23algorithm-2010-08-10-19-32-12
[20:10:30]
<marcog>
bob: ^
[20:10:37]
<bob>
thanks
[20:11:39]
<marcog>
graham: and then postal address, i'll send to the CS dept addressed to Bertus and then you can collect it from him
[20:11:59]
<marcog>
or Nomad010, want a big check?
[20:12:06]
<graham>
marcog: i'm not sure
[20:12:23]
<graham>
James?
[20:12:30]
<marcog>
i was thinking that
[20:12:36]
<marcog>
ask him if he's okay with that
[20:12:39]
<graham>
ok
[20:12:46]
<marcog>
just lay it out clearly for him
[20:12:49]
<marcog>
everything
[20:13:06]
<marcog>
make it so he only has to do the bare minimum :)
[20:13:16]
<Kev>
rawr
[20:13:18]
<Kev>
sup guys
[20:13:23]
<distant_figure>
sup kev
[20:13:27]
<Kev>
driving to and back from jhb = bad times
[20:13:28]
<marcog>
Kev: hey, sshhh
[20:13:31]
<marcog>
distant_figure: shhhh
[20:13:34]
<marcog>
meeting times
[20:13:38]
<Kev>
woops
[20:13:41]
<bob>
:P
[20:13:46]
* Kev
puts finger on lips
[20:14:44]
<marcog>
so graham, anything else or are you happy with all this so far? can we call the meeting ended?
[20:15:07]
<marcog>
tibid: 30000*7.5/30
[20:15:07]
<tibid>
marcog: 7500.0
[20:15:25]
<graham>
marcog: can't think of anything else right now
[20:15:55]
<marcog>
tibid: end meeting