Minutes from Meeting about Umonya Payment Convened at 2010-08-10 19:32:12.430259 by marcog in #algorithm on shadowfire Minutes ======= [19:32:12] STARTED (marcog) [20:15:55] ENDED (marcog) Present ======= * distant_figure * ShadowMaster * marcog * Kev * bob * graham * Hayley Raw Log ======= [19:32:12] tibid: start meeting about Umonya Payment [19:32:12] * tibid gets out his memo-pad and cracks his knuckles [19:32:28] ok, so first thing [19:32:34] graham: when do you guys leave? [19:32:39] and when do you return? [19:33:31] thursday to mom 23rd i think [19:33:34] *mon [19:34:13] ok, so then i'm happy taking over this while you're away [19:34:14] graham: has 24 moms [19:34:38] marcog: ok. cool [19:34:43] the afrigraph form just needs the EIN, right? [19:34:49] where do we get this from? [19:34:52] i believe so [19:35:05] what is an EIN? [19:35:08] marcog: the other form i emailed you needs to be completed [19:35:24] but i don't know how long it takes to process. [19:35:25] graham: ss-4? [19:35:28] ja [19:35:36] i think we should speak to google about it [19:35:49] and is this to get afripgrah an EIN? or UCT? or AC? [19:36:25] i was assuming afrigraph as they are down on the W-8BEN form as the company being paid [19:36:49] kk [19:37:04] who do we send the completed ss-4 form to? [19:37:23] marcog: btw. i think i should pay bernie before i live. do you have her account details? [19:38:18] marcog: marcog: apparently, "Generally, you can apply for and receive an [19:38:18] EIN online using the Internet. [19:38:20] " [19:38:54] looking for bank details, although i think i only have paper copy [19:39:07] no. we need to use telephone or fax or mail as we aren't in America [19:39:09] have you got a link to the application page? [19:39:16] meh [19:39:49] Apply By EIN Toll-Free Telephone Service [19:39:49] hmm. ok. only seen this now. it can be done in 24hours by phone [19:39:50] Taxpayers can obtain an EIN immediately by calling the Business & Specialty Tax Line at (800) 829-4933. The hours of operation are 7:00 a.m. - 10:00 p.m. local time, Monday through Friday. An assistor takes the information, assigns the EIN, and provides the number to an authorized individual over the telephone. Note: International applicants must call (215) 516-6999 (Not a toll-free number). [19:40:15] if you give me all the details then i can make the call now [19:40:23] since it'll cost you $$$ [19:40:45] ja. thanks, but i don't think we have all the details yet [19:40:55] but maybe we can work a plan [19:41:06] what do we still need? [19:41:22] lemme check email i sent to James [19:41:28] kk [19:42:59] type of entity, is it a limitted liability company [19:43:22] i am also not sure about name of reponsible party and executor/administrator [19:43:56] but more than anything, because this is for afrigraph, i don't think we can go ahead without the ok from James [19:44:48] i highly doubt it is a LLC [19:44:57] for name, we can put Afrigraph [19:45:29] marcog: i mean line 7a [19:46:53] For all other entities, “responsible party” is the person [19:46:53] individual, directly or indirectly, to control, manage, or direct [19:46:53] the entity and the disposition of its funds and assets. [19:46:53] or assets in the entity that, as a practical matter, enables the [19:46:53] who has a level of control over, or entitlement to, the funds [19:47:15] ok, that you have to ask james [19:47:29] ja [19:48:02] graham: sent you bernie's account details [19:48:06] cool [19:48:23] ok, so it's just that name and then we're done? [19:48:52] can you fill it in again and print to PDF, then send that to James asking him to check the details + give the name [19:48:55] CC me [19:49:03] and tell him to keep me CC'ed [19:49:12] and i will continue it after you've left [19:49:27] marcog: no. also 'care of' person + type of organisation [19:49:42] ok. will do [19:49:59] ok well ask him for the missing entries [19:50:31] ask him if he is okay with making the call himsefl [19:50:51] ok [19:50:55] cause they might ask me to prove my identity and not accept me calling [19:50:57] etc. [19:51:33] then once we have that, the other form is done? besides the EIN? [19:52:22] marcog: i believe so [19:52:38] ok, then send that to james at the same time for checking [19:52:45] ok [19:52:53] is james happy to do all of this? [19:53:31] well he won't want to sign if he hasn't checked it anyways [19:53:39] true [19:54:05] perhaps let me call the number now and see if they can tell me if i can apply on james' behalf [19:54:57] good idea [19:55:16] let me do that right now [19:55:22] i believe it's within their office hours [20:00:59] marcog: we are applying in 'compliance with IRS withholding regulations', correct? [20:03:03] back [20:03:05] marcog: how many python courses have we had? [20:03:07] graham: ?? [20:03:13] ShadowMaster: 2 [20:03:34] cool so I'm writing sponsorship letter [20:03:56] graham: ok, so if we have a completed + signed form we can call them => they give fax number => we fax => they give number within 5 minutes [20:04:02] ShadowMaster: nice [20:04:08] I'll pastebin now [20:04:14] graham: and this any of us can do [20:04:26] ShadowMaster: wait till after meeting so we can get this out the way :P [20:04:27] marcog: can I offer that we will mention sponsors in media we have control over? [20:04:31] ok [20:04:33] lol [20:05:23] graham: so if you can complete the form as much as possible, then print to PDF, send to james, get him to fill in the rest by hand after printing + sign [20:05:50] then get that scanned [20:06:02] then i can handle the rest [20:06:39] then i can finish off the other form, ask james to sign and then hand it to google along with account details [20:07:07] ok. great. thanks [20:07:28] anything else? [20:07:36] marcog: in the SS-4 form it says reason for completing the form [20:08:02] at the moment i have IRS witholding regulations [20:08:14] banking purpose => receive grant from US company [20:08:15] ? [20:09:20] oh graham, another thing [20:09:29] for example, a bowling league for depositing dues [20:09:29] or an investment club for dividend and interest reporting) [20:09:30] payee name on the check? [20:09:36] is this right? [20:09:44] marcog: ? [20:09:57] marcog [20:09:59] ya it should be ok, i don't think it matters majorly [20:10:03] sorry Im late [20:10:04] ok [20:10:18] graham: i mean, the check we're getting from google - they asked for a payee name [20:10:21] bob: hye [20:10:22] *hey [20:10:26] tibid: minutes so far [20:10:26] Minutes available at http://holst.cs.uct.ac.za/~stefanor/tibid-logs/meetings/shadowfire-%23algorithm-2010-08-10-19-32-12 [20:10:30] bob: ^ [20:10:37] thanks [20:11:39] graham: and then postal address, i'll send to the CS dept addressed to Bertus and then you can collect it from him [20:11:59] or Nomad010, want a big check? [20:12:06] marcog: i'm not sure [20:12:23] James? [20:12:30] i was thinking that [20:12:36] ask him if he's okay with that [20:12:39] ok [20:12:46] just lay it out clearly for him [20:12:49] everything [20:13:06] make it so he only has to do the bare minimum :) [20:13:16] rawr [20:13:18] sup guys [20:13:23] sup kev [20:13:27] driving to and back from jhb = bad times [20:13:28] Kev: hey, sshhh [20:13:31] distant_figure: shhhh [20:13:34] meeting times [20:13:38] woops [20:13:41] :P [20:13:46] * Kev puts finger on lips [20:14:44] so graham, anything else or are you happy with all this so far? can we call the meeting ended? [20:15:07] tibid: 30000*7.5/30 [20:15:07] marcog: 7500.0 [20:15:25] marcog: can't think of anything else right now [20:15:55] tibid: end meeting